Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

Free HR and people templates

Job descriptions, interview scorecards, performance reviews and workplace policies. Fill in a short form and download a clear document for your team.

48 templates

PayslipShow an employee's earnings, deductions and net pay for a pay period, with the totals worked out.People and HR
Job descriptionDescribe a role so the right people apply: purpose, duties, requirements, pay and how to apply.People and HR
Performance reviewCompany: CompanyEmployee: EmployeeJob title: Job titleReviewer: ReviewerReview period: Review periodReview meeting: Date of the review meetingThis review looks at how Employee has done in the role of Job title during the review p…1. Ratings by competencyEach competency is rated on the scale below, and the evidence column gives the examples behind…A rating describes the work in this period only. It does not predict the future and it is not a…Performance reviewReview a period of work with the employee: results, strengths, what to improve and the next goals.People and HR
30 60 90 day planTurn the first three months of a new role into clear goals, people to meet and check-ins.People and HR
360 degree feedback formGather ratings and comments about one person from the people who work with them, then use them to grow.People and HR
Business travel policySet clear rules for work trips: who approves, how to book, what is covered and how to claim.People and HR
Company name Code of ConductIn force from: In force fromOwner: Owner of this code1. Why we have this codeThis code explains how we behave at work and what we expect of each other. It applies to Who…2. Our valuesOur values3. Respect at work~~Treat everyone with dignity, whatever their background, age, sex, beliefs, disability or identi…Do not harass, bully, threaten or humiliate anyone, in person or online.Do not discriminate in hiring, pay, promotion or the way you work with others.~~Code of conductSet out how everyone at your company is expected to behave, and how to raise a concern.People and HRPremium, €4.99
Disciplinary procedureCompany: CompanyIn force from: In force fromOwner: Who owns this procedure1. PurposeThis procedure helps Company deal with problems of conduct and performance fairly and the s…2. Principles~~Problems are raised promptly, and the facts are looked at before any decision.You are told what the concern is and shown the evidence, in good time.You may explain your side and be accompanied by Who may come to a hearing at a formal heari…No one involved in the facts decides the outcome. Decisions are in writing, with reasons.~~Disciplinary procedureA fair written process for conduct and performance problems, from first talk to appeal.People and HRPremium, €4.99
Employee exit checklistMake sure nothing is missed when someone leaves: handover, access, equipment, final pay and sign-off.People and HR
Employee handbookA full staff handbook on pay, leave, conduct, safety, remote work, discipline and leaving, with fields for local rules.People and HR
Employee handbook acknowledgementShow that an employee received and understood the handbook, with a place for questions and signatures.People and HR
Employee onboarding planPlan a new hire's first 90 days: before day one, week one, goals, people to meet and check-ins.People and HR
Employee onboarding surveyAsk new hires how their first weeks went: welcome, role, tools, manager support and what to improve.People and HR
Employee recognition letterThank an employee in writing for specific work, with what it achieved and any reward.People and HR
Employee referral formLet staff recommend a candidate for an open role, with the candidate's consent and the bonus terms.People and HR
Employee satisfaction surveyAsk staff how they feel about work, with 1 to 5 ratings and open comments, and say how answers are used.People and HR
Equal opportunities policyCommit to fair treatment in hiring, pay and promotion, and say how people can raise a concern.People and HR
Exit interviewLearn honestly why people leave: questions, notes and actions for the company.People and HR
Flexible working requestAsk for different hours, days or a place of work, with a plan that shows how the work still gets done.People and HREmail
Grievance procedureA fair, written way for employees to raise a work complaint, with steps, people and deadlines.People and HRPremium, €4.99
Handover note for a leaving employeePass on current work, contacts, deadlines, files and open issues when someone leaves or changes role.People and HR
Internship agreementA placement agreement for an intern with learning goals, hours, pay or no pay, supervision and an optional school.People and HR
Interview scorecardRate every candidate on the same criteria, with evidence, so hiring decisions are fair and easy to compare.People and HR
Job application formCollect a job applicant's details, work history, education, skills and referees in one clear form.People and HR
Job evaluation formScore a job on skills, effort, responsibility and conditions so roles are graded and paid in a fair, consistent way.People and HR
Job offer acceptance letterAccept a job offer in writing: confirm the role, pay, start date and anything agreed.People and HR
Job offer withdrawal letterWithdraw a job offer clearly and politely, with the reason and any help you will give.People and HR
New employee information formGather a new hire's details, emergency contacts and bank details on the first day, in one form.People and HR
Parental leave requestTell your employer about maternity, paternity or parental leave, with dates and a plan for your work.People and HREmail
Performance improvement planHelp an employee get back on track: the gap, clear goals with dates, support and review meetings.People and HR
Probation reviewReview a new employee at the end of probation and record the decision: confirm, extend or end.People and HR
Promotion letterConfirm a promotion in writing: the new role, the date, the new pay and what stays the same.People and HR
Redundancy consultation letterTell an employee their job is at risk, explain why, and invite them to a fair consultation.People and HRPremium, €2.99
Remote work policySet out who may work remotely and the rules on hours, equipment, security and costs.People and HRPremium, €4.99
Resignation acceptance letterConfirm an employee's resignation, their last day, the handover, final pay and what to return.People and HR
Return to office policySet clear office-day rules for hybrid or on-site work, with exceptions and a route to ask for changes.People and HR
Return-to-work planAgree a safe, step by step return after illness, injury or long leave, with support and review dates.People and HR
Secondment agreementLend an employee to another organisation for a fixed period, with pay, duties, costs and the return clear.People and HRPremium, €9.99
Shift swap requestAsk to swap a shift with a colleague, with both people's agreement and the manager's decision.People and HR
Social media policySet clear rules for company accounts and for staff who post about work on their own accounts.People and HR
Staff suggestion formLet staff propose improvements: the problem, the idea, the benefit, and what the company decided.People and HR
Staff training recordKeep one record of the training an employee has done, when it expires and what is due next.People and HR
Succession planPlan who can take over a key role, how ready they are and what to do about the gaps.People and HR
TimesheetRecord the hours worked each day of a week, with breaks, overtime and sign-off by the employee and the manager.People and HR
Training evaluation formCollect feedback on a course, rate it, and note what the learner will apply and what to improve.People and HR
Training needs analysisFind the skill gaps in a team, rank them and plan the training that closes them.People and HR
Volunteer application formLet people apply to volunteer: who they are, what they can do, when, and who can vouch for them.People and HR
Workplace investigation reportReport a workplace investigation fairly: allegations, who was heard, the evidence, findings and what follows.People and HRPremium, €2.99

Templates

People and HR templates

Good people management is written down: what the job is, how candidates are judged and how work is reviewed. These templates give each of those a fair, consistent shape and leave the details of your company to you.

Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.

People and HR

Questions people ask

Are these HR templates free?: Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.
Do the HR templates follow my country's employment law?: They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.
Can a small team use them too?: Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.