Staff training record

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all People and HR templates

• Employee

  For example: Lucia Fernandez

• Job title

  For example: Kitchen supervisor

• Department or siteoptional

  For example: Kitchen, Harbour Street

• Start date

  For example: 6 March 2026

• Manager

  For example: Nadia Petrova

• Training this job requires

  For example: Food hygiene, fire safety, first aid at work, allergen awareness

• Training completed

  One row for each course.

  For example: Food hygiene level 2 | 10 Mar 2026 | Online, Safe Food Academy | Passed | Expires 10 Mar 2029 Fire safety | 12 Mar 2026 | In house, Daniel Roche | Attended | Repeat yearly

• Certificates heldoptional

  For example: Food hygiene certificate, copy in the staff file

• Training due nextoptional

  For example: Fire safety refresher, by 12 March 2027 Allergen awareness, by 30 November 2027

• Total training cost this yearoptional

  For example: EUR 340

• Notes and development wishesoptional

  For example: Lucia would like a supervisor course in 2028.

• Record last updated

  For example: 14 October 2027

1. 1Training this job requires
2. 2Training completed
3. 3Certificates held
4. 4Training due next
5. 5Cost
6. 6Notes
7. 7Agreed

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 12 details, starting with Employee, Job title, Start date, Manager, Training this job requires. 5 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Some trades must keep training records for a set time, for example safety, food, health and driving. Check your local rules. This record holds personal data, so keep it private.

Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

• 30 60 90 day planTurn the first three months of a new role into clear goals, people to meet and check-ins.People and HR
• 360 degree feedback formGather ratings and comments about one person from the people who work with them, then use them to grow.People and HR
• Business travel policySet clear rules for work trips: who approves, how to book, what is covered and how to claim.People and HR
• Code of conductSet out how everyone at your company is expected to behave, and how to raise a concern.People and HRPremium, €4.99
• Disciplinary procedureA fair written process for conduct and performance problems, from first talk to appeal.People and HRPremium, €4.99
• Employee exit checklistMake sure nothing is missed when someone leaves: handover, access, equipment, final pay and sign-off.People and HR

See all People and HR templates