Parental leave request

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all People and HR templates

• Name of manager or HR

  For example: Sofia Marin

• Your name

  For example: Aisha Karimi

• Your role

  For example: Operations Lead

• Type of leave

  For example: Maternity leave

• Expected date of birth or placement

  For example: 14 June 2027

• Leave to start on

  Say if the date may move because the baby arrives early or late.

  For example: 24 May 2027

• Planned last day of leave

  For example: Return on 14 March 2028

• Pay, benefits and anything to confirmoptional

  For example: Please confirm what pay and benefits apply under my contract and the company policy.

• How your work will be covered

  For example: I will write a handover note by 30 April and train Tomasz on the supplier accounts. I am happy to help choose the cover.

• Contact during leaveoptional

  For example: Please use my personal email. I would prefer not to be contacted for day to day matters.

• Proof you will sendoptional

  For example: A copy of my medical certificate is attached.

1. 1Subject: [Type of leave] request from [Your name]
2. 2Dear [Name of manager or HR],
3. 3I am writing to tell you that I would like to take [Type of leave]. I work as [Your role].
4. 4Expected date of birth or placement: [Expected date of birth or placement]
5. 5I would like my leave to start on: [Leave to start on]
6. 6My planned last day of leave: [Planned last day of leave]

1. 01

   Fill in

   Type your details in the form. The email fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Send

   Copy it, open it in your email app, or save it as a Word document or a PDF.

What details does this template ask for?

The form asks for 11 details, starting with Name of manager or HR, Your name, Your role, Type of leave, Expected date of birth or placement. 3 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, copy the email, open it in your email app, or save it as a Word document or a PDF. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Leave rights, notice periods, pay and proof (such as a medical certificate) differ by country, contract and company. Check them before you send. This is not legal advice.

Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

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