Promotion letter

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all People and HR templates

• Company name

  For example: Brightwater Analytics

• Employee's name

  For example: Priya Nair

• Employee's addressoptional

  For example: 18 Orchard Way, Bristol, BS2 8PQ

• Date of the letter

  For example: 1 February 2027

• Current job title

  For example: Customer Success Manager

• New job title

  For example: Senior Customer Success Manager

• Promotion takes effect on

  For example: 1 March 2027

• Why she or he is being promoted

  A few warm, true sentences. People keep this letter.

  For example: Over the last year you grew the accounts you manage by 30 percent, trained two new colleagues and led our move to a new client reporting process.

• New pay

  Say whether it is before tax, and per year, month or hour.

  For example: GBP 54,000 a year, before tax, paid monthly

• Previous payoptional

  For example: GBP 46,000 a year, before tax

• Reports tooptional

  For example: Head of Customer Success

• What changes in the role

  One change per line.

  For example: You will lead a team of three account managers. You will own the renewal targets for the region. You will join the monthly management meeting.

• Other changes (hours, benefits, notice period)optional

  For example: Your holiday allowance rises to 27 days a year. Your notice period becomes 3 months.

• Trial period in the new roleoptional

  Leave out if there is none.

  For example: A review after 6 months to check that the role is working well for you and for us.

• Signed by (name and title)

  For example: Marcus Lee, Chief Operating Officer

1. 1Your new role
2. 2Pay and terms

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 15 details, starting with Company name, Employee's name, Date of the letter, Current job title, New job title. 5 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

A promotion can change the employment contract. Some places require the change to be agreed in writing or the employee to sign it. Check the rules and the existing contract, and keep a signed copy.

Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

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