Free finance and accounting templates
An expense policy, an expense report and a credit note. Fill in the amounts and the rules, then download a document an accountant can read at a glance.
22 templates
- Profit and loss statementShow sales, costs and profit for a period, with gross, operating and net profit worked out for you.
- Balance sheetShow what a business owns and owes on one date, with totals and a check that both sides match.
- Credit noteCancel or reduce an invoice you issued, for a return, an error or a discount.
- Account reconciliation sign-offShow that a ledger balance matches the bank or statement, with the differences explained and signed off.
- Bad debt write-off memoRecord and approve writing off a debt that cannot be collected, with the steps already tried.
- BudgetPlan income and costs for a period in tables that add up by themselves, with risks and approval.
- Budget variance reportCompare budget with actual results, explain the gaps and say what you will do about them.
- Capital expenditure requestAsk for approval to spend on a major asset: need, options, cost, payback and risks.
- Cash flow forecastShow how much cash comes in and goes out each month, what is left, and what you will do if it runs short.
- Credit application formLet a business customer ask for trade credit, with company details, references and a signed authorisation to check them.
- Debit noteCharge an extra amount on an earlier invoice, such as a price rise, extra work or an undercharge.
- Donation receiptThank a donor and record the gift: who gave, how much, when, how and for what purpose.
- Expense accrual scheduleList the costs you owe at period end but have not been billed for, with basis, approval and reversal date.
- Expense claim approval memoRecord a manager's decision on an expense claim: what was checked, what is approved and how it is paid.
- Expense policyTell staff what business costs they can claim, the limits, and how to claim and get repaid.
- Expense reportList the business costs you paid yourself, with dates and amounts, and ask to be repaid.
- Invoice dispute replyAnswer a disputed invoice calmly, with the facts, any correction and a clear next step.
- Payment plan agreementAgree to pay what is owed in instalments, with dates, what happens if one is missed and how it ends.
- Petty cash logTrack the small cash float: each payment, receipt, top-up and the count that proves it balances.
- Procurement policySet the rules for buying: who may approve what, how many quotes, supplier checks and records.
- Sales commission statementShow a salesperson how their commission was worked out: sales, rate, adjustments and amount due.
- Year-end closing checklistClose the financial year step by step, with an owner and a due date for each task.
Templates
Finance and accounting templates
Finance documents have to be exact: who, how much, for what and under which rule. These templates ask for those facts, keep money and dates as fields, and add no country's tax rules, so you add the ones that apply to you.
Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.
Finance and accounting
Questions people ask
Are these finance templates free?
- Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.
Do these templates include tax rules?
- No. Tax and invoicing rules differ by country. Each template has fields for amounts and references, and you add the tax details your local rules require.
Can I use them with my accounting software?
- Yes. They are plain documents. Download the Word version, or copy the figures into your software.
Templates
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