Shift swap request

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all People and HR templates

• Employee asking for the swap

  For example: Priya Nair

• Shift they want to give away

  For example: Saturday 11 March 2028, 14:00 to 22:00

• Colleague taking the shift

  For example: Jonas Weber

• Shift they will take in return

  Write none if it is a one-way cover and no shift comes back.

  For example: Sunday 12 March 2028, 09:00 to 17:00

• Reason for the swap

  For example: A family event on Saturday afternoon.

• Date of request

  For example: 2 March 2028

• Manager to approve

  For example: Daniel Roche

• Decision (manager fills in)optional

• Manager's note (optional)optional

  For example: Approved. Both people keep a full day of rest.

1. 1The swap
2. 2Reason
3. 3Agreement of both employees
4. 4Manager's decision

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 9 details, starting with Employee asking for the swap, Shift they want to give away, Colleague taking the shift, Shift they will take in return, Reason for the swap. 2 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Check that the swap keeps both people within the legal limits on working hours and rest in your place, and follow your own scheduling policy.

Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

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