Payslip

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all People and HR templates

• Your logooptional

  Shown at the top of the document.

• Employer

  For example: Brightwater Analytics GmbH

• Employer's address and tax number (optional)optional

  For example: Hauptstrasse 12, 10115 Berlin, Germany Tax number 27/123/45678

• Employee's full name

  For example: Fatima Hassan

• Employee number (optional)optional

  For example: E-1048

• Job title (optional)optional

  For example: Data Analyst

• Tax or social security number (optional)optional

  For example: 65 170892 H 512

• Pay period

  For example: 1 to 30 November 2026

• Pay date

  For example: 30 November 2026

• Currencyoptional

  Pick one and every amount is written as money in it. Leave it empty to show plain numbers.

• Earnings

  One row for each kind of pay. For a monthly salary, leave Hours or units empty and put the salary in Rate. Each amount and the gross pay are worked out for you.

  For example: Monthly salary | 1 | 3800 Overtime | 6 | 32 Meal allowance | 1 | 60

• Deductions

  One row for each amount taken from pay: income tax, social contributions, pension. Use the figures from your payroll records.

  For example: Income tax | 640 Social contributions | 790 Workplace pension | 120

• Net payoptional

• Paid by the employer, not taken from payoptional

  Optional. Employer's contributions the employee may want to see, such as pension or social contributions.

  For example: Employer's pension contribution | 190

• Totals for the year so far (optional)optional

  For example: Gross pay 44200 Tax paid 7060 Social contributions 8690

• Leave left (optional)optional

  For example: 6 days of annual leave

• How it was paid (optional)optional

  For example: Bank transfer to the account ending 4471

• Who to ask about this payslip (optional)optional

  For example: payroll@brightwater.example

1. 1Earnings
2. 2Deductions
3. 3Net pay
4. 4Paid by the employer, not taken from pay
5. 5Totals for the year so far

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 18 details, starting with Employer, Employee's full name, Pay period, Pay date, Earnings. 12 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

This template adds up the figures you enter. It does not work out tax or social contributions, so take those from your payroll records. Many countries set what a payslip must show and how long to keep it, so check the rules where the employee works. A payslip holds personal data: send it only to the employee.

Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

• 30 60 90 day planTurn the first three months of a new role into clear goals, people to meet and check-ins.People and HR
• 360 degree feedback formGather ratings and comments about one person from the people who work with them, then use them to grow.People and HR
• Business travel policySet clear rules for work trips: who approves, how to book, what is covered and how to claim.People and HR
• Code of conductSet out how everyone at your company is expected to behave, and how to raise a concern.People and HRPremium, €4.99
• Disciplinary procedureA fair written process for conduct and performance problems, from first talk to appeal.People and HRPremium, €4.99
• Employee exit checklistMake sure nothing is missed when someone leaves: handover, access, equipment, final pay and sign-off.People and HR

See all People and HR templates