Job offer acceptance letter

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all People and HR templates

• Your name

  For example: Sofia Almeida

• Your address (optional)optional

  For example: 18 Palm Court Lisbon

• Your email (optional)optional

  For example: sofia.almeida@example.com

• Date of this letter

  For example: 21 January 2027

• Name of the person who made the offer

  For example: Mr Tom Reeves

• Their job title (optional)optional

  For example: Head of People

• Company name

  For example: Brightwater Analytics

• Job title offered

  For example: Customer Success Manager

• Date of the offer letter

  For example: 18 January 2027

• Pay offered

  For example: EUR 48,000 a year, before tax

• Start date

  For example: 1 March 2027

• Conditions you are told about (optional)optional

  One per line. Say what you will send and when.

  For example: Satisfactory references Proof of the right to work

• Anything agreed in talks (optional)optional

  Writing it down avoids doubt later.

  For example: Two remote days a week Start on a Monday so I can finish my notice period

1. 1[Your address (optional)]
2. 2[Your email (optional)]
3. 3[Date of this letter]
4. 4[Name of the person who made the offer]
5. 5[Their job title (optional)]
6. 6[Company name]

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 13 details, starting with Your name, Date of this letter, Name of the person who made the offer, Company name, Job title offered. 5 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Read the offer and any contract carefully before you accept. If something agreed in talks is not in the written offer, ask for it in writing. Check your notice period with your current employer.

Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

• 30 60 90 day planTurn the first three months of a new role into clear goals, people to meet and check-ins.People and HR
• 360 degree feedback formGather ratings and comments about one person from the people who work with them, then use them to grow.People and HR
• Business travel policySet clear rules for work trips: who approves, how to book, what is covered and how to claim.People and HR
• Code of conductSet out how everyone at your company is expected to behave, and how to raise a concern.People and HRPremium, €4.99
• Disciplinary procedureA fair written process for conduct and performance problems, from first talk to appeal.People and HRPremium, €4.99
• Employee exit checklistMake sure nothing is missed when someone leaves: handover, access, equipment, final pay and sign-off.People and HR

See all People and HR templates