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Disciplinary procedure

A fair written process for conduct and performance problems, from first talk to appeal.

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€4.99, pay once, Word and PDFIncluded in every paid nerix plan.

Disciplinary procedure

Company: Northgate Building Ltd
In force from: 1 January 2027
Owner: Head of People

1. Purpose

This procedure helps Northgate Building Ltd deal with problems of conduct and performance fairly and the same way each time. The aim is to help people put things right, not to punish. It applies to: All employees. It does not form part of the employment contract.

2. Principles

  • Problems are raised promptly, and the facts are looked at before any decision.
  • You are told what the concern is and shown the evidence, in good time.
  • You may explain your side and be accompanied by A colleague or a trade union representative at a formal hearing.
  • No one involved in the facts decides the outcome. Decisions are in writing, with reasons.
  • You may appeal.
  • Records are private and kept only as long as needed.

3. Informal talk first

For small problems, your manager will first talk to you, explain what is wrong, what is expected, and by when. This is not a formal warning, but a note is kept.

The full document unlocks when you download

The rest is written and waiting, with your answers in place.

Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.

People and HR

What this template is for

A disciplinary procedure for employers: conduct and performance, investigation, hearing, warnings, dismissal, appeal and time limits. Word or PDF.

It is free to fill in online and needs no account. The finished Word document and PDF cost €4.99, paid once. See all People and HR templates

People and HR

What you fill in

The form asks for 12 details. The document fills itself in as you type.

  • Company

    For example: Northgate Building Ltd

  • In force from

    For example: 1 January 2027

  • Who owns this procedure

    For example: Head of People

  • Who this applies to

    For example: All employees. It does not form part of the employment contract.

  • Examples of misconduct

    One per line. Examples, not a complete list.

    For example: Repeated lateness Unauthorised absence Breaking safety rules without harm Rude behaviour to colleagues or customers

  • Examples of gross misconduct

    Serious enough that dismissal can happen without earlier warnings.

    For example: Theft or fraud Violence or threats Serious breach of safety or data protection Being unfit for work through drink or drugs Harassment or discrimination

  • Days' notice before a hearing

    For example: 3

  • Months a written warning stays active

    For example: 12

  • Months a final written warning stays active

    For example: 18

  • Days to appeal

    For example: 5

  • Who may come to a hearing

    For example: A colleague or a trade union representative

  • Who hears an appeal

    For example: A director who was not involved before

People and HR

What is inside

The parts of this document, in order.

  1. 11. Purpose
  2. 22. Principles
  3. 33. Informal talk first
  4. 44. Investigation
  5. 55. The hearing
  6. 66. Misconduct
  7. 77. Gross misconduct
  8. 88. Possible outcomes
  9. 99. Appeal
  10. 1010. Review

Templates

How it works

  1. 01

    Fill in

    Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

  2. 02

    Check

    Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

  3. 03

    Download

    Pay once and get it as a Word document to edit further and as a PDF to send or print. The link comes by email too.

People and HR

Questions people ask

What details does this template ask for?

The form asks for 12 details, starting with Company, In force from, Who owns this procedure, Who this applies to, Examples of misconduct.

How much does this template cost?

€4.99, paid once. Filling it in and seeing the first part is free. You pay when you download the finished Word document and PDF, with no account and no subscription. Every paid nerix plan includes it.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, press Download and pay once. You get the finished document as a Word file to keep editing and as a PDF to send or print, and the link by email.

Is what I type sent anywhere?

While you fill it in, what you type stays in your browser. When you buy the document, your answers go to nerix to make your files. They are kept for seven days so you can download again, then deleted.

What should I check before I use this template?

Dismissal and disciplinary rules differ widely: notice, rights to be accompanied, time limits and what counts as fair. Check the law and any collective agreement where you operate. This is not legal advice.

Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

Templates

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Templates

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