Flexible working request

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all People and HR templates

• Manager's name

  For example: Daniel

• Your name

  For example: Priya Nair

• Your role

  For example: Customer Success Manager

• Your current working pattern

  For example: Monday to Friday, 9:00 to 17:30, in the office

• The change you are asking for

  For example: Work four days a week (Monday to Thursday) at the same daily hours, with two of those days from home.

• Date you would like it to start

  For example: 1 March 2027

• For how long

  For example: Permanently

• Why (only if you want to say)optional

  You do not have to give a reason unless your policy asks for one.

  For example: I would like to be at home on Fridays to care for a family member.

• How it could affect the work, and how you will handle it

  A manager is more likely to say yes when you have already thought about this.

  For example: My accounts will be covered on Fridays by Aisha. I will move my weekly report to Thursday and keep my phone on for urgent matters on request.

• When you can talk about itoptional

  For example: I am free any afternoon next week.

1. 1Subject: Flexible working request from [Your name]
2. 2Dear [Manager's name],
3. 3I am writing to ask for a change to how I work. I am a [Your role]. Today I work: [Your current working pattern].
4. 4What I am asking for: [The change you are asking for]
5. 5I would like this to start on [Date you would like it to start]. I am asking for it: [For how long].
6. 6[Why (only if you want to say)]

1. 01

   Fill in

   Type your details in the form. The email fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Send

   Copy it, open it in your email app, or save it as a Word document or a PDF.

What details does this template ask for?

The form asks for 10 details, starting with Manager's name, Your name, Your role, Your current working pattern, The change you are asking for. 2 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, copy the email, open it in your email app, or save it as a Word document or a PDF. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Some places give employees a legal right to ask, with set steps and deadlines. Check your contract, your company policy and the rules where you work. This is not legal advice.

Are these HR templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do the HR templates follow my country's employment law?

They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it.

Can a small team use them too?

Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version.

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