New employee information form
Employer: Brightwater Analytics
Date: 1 December 2027
1. Personal details
Full name: Priya Raman
Preferred name: Pri
Date of birth: 17 May 1994
Home address:
22 Willow Lane, Leeds LS6 2AB, United Kingdom
Phone: +44 113 555 0127
Personal email: priya.raman@example.com
Tax or social security number: QQ 12 34 56 C
2. The job
Job title: Data analyst
Department: Reporting
Reports to: Tomas Berg
Start date: 1 December 2027
Hours and place of work: Full time, 40 hours a week, Leeds office with two days at home
3. Emergency contact
Name and relationship: Arun Raman, brother
Phone: +44 113 555 0166
Second contact, if you wish:
| Name | Relationship | Phone |
|---|---|---|
4. Dependants and beneficiaries
List anyone you want recorded for benefits, insurance or pension.
| Name | Relationship | Date of birth |
|---|---|---|
5. Health or access needs
None, or: I use a screen reader
6. Pay and bank details
Account name, bank, account number or IBAN, and bank code
Bank details are checked with the employee before the first payment.
7. Documents received by HR
☐ Signed contract or offer letter
☐ Proof of identity
☐ Proof of the right to work
☐ Tax or payroll form
☐ Qualifications or certificates
☐ Signed policies (conduct, data protection, equipment)
8. Policies and first week
Please read and keep the staff handbook and the policies you are given on your first day, and ask your manager or HR if anything is unclear. Tell HR if you need equipment, a workstation set up for your needs, or training before you start.
Equipment issued to the employee:
| Item | Serial number or tag | Date given |
|---|---|---|
9. Declaration
I confirm that the details in this form are true and complete, and I will tell Brightwater Analytics when they change.
Employee: Priya Raman
Signature: ______________
Date: ______________
Received by HR
Name: ______________
Signature: ______________
Date: ______________
10. How your information is used and kept
Brightwater Analytics uses these details to employ you: to pay you, to meet tax and other legal duties, to run benefits and to reach your emergency contact if something happens. They are seen only by the people who need them for those purposes, and are kept for for the whole employment and 6 years after it ends. Health details are given freely and are seen only by HR. Please tell your emergency contact that you gave their details. You may ask to see or correct your details by writing to people@brightwater.example.