Free templates for restaurants and hospitality
Food safety and temperature logs, cleaning schedules, menu costing, stock counts, rosters and the staff and supplier paperwork a kitchen or front of house runs on. Fill in a short form and download Word or PDF.
25 templates
- Allergen and food safety recordOne page for the kitchen: allergens by dish, daily temperature and cleaning checks, and what was done about problems.
- Food temperature logRecord the temperatures that keep food safe, with the limits, and what to do when a reading is wrong.
- Cleaning schedulePlan what is cleaned, how often and by whom, with a sign-off by a supervisor.
- Menu costing sheetWork out what a dish costs and what it earns: ingredients, portions, cost per portion and margin.
- Profit and loss statementShow sales, costs and profit for a period, with gross, operating and net profit worked out for you.
- Stock count sheetCount what is on the shelves, compare it with your records and explain every difference.
- Waste logRecord what is wasted each day or week, why, and where it went, so you can cut it and show your records.
- Purchase orderOrder goods or services from a supplier with items, prices, delivery and payment terms.
- Supplier agreementAgree what a supplier will deliver, the price, the quality, how payment works and how it ends.
- Supplier evaluationScore a supplier on quality, delivery, price, service and risk, and decide whether to keep, improve or replace it.
- Shift schedulePlan who works which shift each day of the week, with the cover you need and the rules everyone follows.
- PayslipShow an employee's earnings, deductions and net pay for a pay period, with the totals worked out.
- Shift swap requestAsk to swap a shift with a colleague, with both people's agreement and the manager's decision.
- Staff shift handoverPass a shift on without losing anything: guests, bookings, stock, problems and jobs left open.
- Staff training recordKeep one record of the training an employee has done, when it expires and what is due next.
- Employment contractSet out the job, pay, hours, holidays and notice for a new employee.
- Employee warning letterGive a clear written warning: what went wrong, what must change and by when.
- Customer complaints procedureTell customers how to complain, who answers and by when, and what happens if they are not satisfied.
- Apology email to a customerSay sorry properly: what went wrong, what you did, what you offer and how it will not happen again.
- Customer satisfaction surveyA short survey to learn how happy customers are, what to fix and what to keep doing.
- Mystery shopper reportRecord a secret visit: what happened, scored points for service and cleanliness, and what to improve.
- Fire drill recordRecord each fire drill: how long it took, what went wrong and what will be fixed.
- Incident reportRecord an accident, near miss or other incident clearly: facts first, then causes and actions.
- Workplace health and safety policySet out how your company keeps people safe at work: duties, risk checks, training, accidents and emergencies.
- Equipment inspection checklistInspect a machine or tool before use, record faults and decide if it is safe to use.
Templates
Templates in this collection
A busy kitchen runs on records that are quick to fill in and easy to show an inspector: what was checked, when and by whom. These templates cover that daily paperwork, plus the agreements and letters a restaurant, cafe or hotel needs now and then.
Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.
Restaurants and hospitality
Questions people ask
Which templates help with food safety records?
- Start with the allergen and food safety record, the food temperature log and the cleaning schedule. Rules differ by country and by local authority, so check what your inspector expects.
Can I use these for a cafe, bar or hotel?
- Yes. Nothing is tied to one kind of venue. Change any wording in the Word version to match your own menu, rooms and house rules.
Are these templates free?
- Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.
Do they follow my country's law?
- They assume no country's law. Where the rules matter, such as safety, data protection or employment, each template says to check what applies where you are, and a lawyer should read anything that carries real risk.
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