Free templates for logistics and delivery
Delivery notes, proof of delivery, vehicle and equipment inspections, stock counts, shift handovers, supplier and service level agreements, and the safety records a depot runs on.
25 templates
- Delivery noteSend goods with a clear list of what is in the delivery and a place for the receiver to sign.
- Proof of deliveryShow that goods arrived: what was delivered, when, in what condition, and who signed for them.
- Purchase orderOrder goods or services from a supplier with items, prices, delivery and payment terms.
- Stock count sheetCount what is on the shelves, compare it with your records and explain every difference.
- Vehicle inspection checklistCheck a company vehicle before it goes on the road, and record any fault and the decision.
- Maintenance logKeep a dated record of the maintenance done on an asset and when it is next due.
- Asset registerList what the business owns: each asset, who has it, where it is, what it is worth and its condition.
- Asset handover and return formRecord equipment given to a person and returned later, with condition and signatures.
- Equipment inspection checklistInspect a machine or tool before use, record faults and decide if it is safe to use.
- Shift schedulePlan who works which shift each day of the week, with the cover you need and the rules everyone follows.
- Staff shift handoverPass a shift on without losing anything: guests, bookings, stock, problems and jobs left open.
- Risk assessmentFind what could go wrong, score it, decide what to do about it and record who will do it.
- Incident reportRecord an accident, near miss or other incident clearly: facts first, then causes and actions.
- Near miss reportReport something that nearly caused harm, find the cause and fix it before someone is hurt.
- Standard operating procedureWrite down how a task is done, step by step, so anyone can do it the same way.
- Capacity planWork out whether you can meet future demand: current use, expected growth, gaps, options and what to decide.
- Supplier agreementAgree what a supplier will deliver, the price, the quality, how payment works and how it ends.
- Supplier evaluationScore a supplier on quality, delivery, price, service and risk, and decide whether to keep, improve or replace it.
- Vendor onboarding and due diligence formCollect what you need before you pay a new supplier: identity, contacts, bank details, insurance and checks.
- Service level agreement (SLA)Set the service you promise, how fast you respond and what happens when you fall short.
- Service level reviewReview a supplier or service against its agreed targets: results, misses, causes and actions for next period.
- Subcontractor agreementBring in a subcontractor for part of a client project on clear, fair terms.
- QuotationSend a clear price quote with items, tax, a total, terms and a place to accept.
- InvoiceBill a client clearly with items, tax, total, due date and how to pay.
- Apology email to a customerSay sorry properly: what went wrong, what you did, what you offer and how it will not happen again.
Templates
Templates in this collection
When goods move, every handover needs a record: what left, what arrived and who signed. These templates give the daily paperwork of a warehouse, a fleet or a courier a fixed order, so a dispute can be settled from the page.
Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.
Logistics and delivery
Questions people ask
What proves that a delivery arrived?
- A proof of delivery that names the goods, the date and time, the place and the person who signed. Add photos or a reference number if your customer asks for them.
Can a small courier or a warehouse use these?
- Yes. They suit one van or a large depot. Cut any section you do not need in the Word version, and check your local transport and safety rules.
Are these templates free?
- Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.
Do they follow my country's law?
- They assume no country's law. Where the rules matter, such as safety, data protection or employment, each template says to check what applies where you are, and a lawyer should read anything that carries real risk.
By trade
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