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Purchase order

Order goods or services from a supplier with items, prices, delivery and payment terms.

Fill it in and preview

Purchase Order PO-2026-0457

Date: 7 November 2026

Buyer

Tidewater Cafe Ltd
14 Quay Street, Auckland, New Zealand, orders@tidewater.example

Supplier

Coastal Restaurant Supplies
5 Trade Park, Auckland, sales@coastal.example

Items ordered

Description Quantity Unit price Tax % Amount
Espresso machine, model E2 1 4,200.00 15% 4,200.00
Coffee grinder 2 650.00 15% 1,300.00
Subtotal 5,500.00
Tax 15% 825.00
Total 6,325.00

Delivery

Deliver to: 14 Quay Street, Auckland, loading door at the back
Delivery date: 20 November 2026

Payment

Payment within 30 days of receiving the invoice and the goods

Terms

  • Please confirm this order in writing. By starting work or shipping, the Supplier accepts it on these terms.
  • The goods or services must match the description above and be of good quality. The Buyer may reject anything that does not and ask for a replacement or a refund.
  • Quote the purchase order number on every delivery note and invoice.
  • Changes to this order must be agreed in writing by the Buyer.

Call the manager one hour before delivery. Quote the PO number on the invoice.

Approved by: Hana Walker, Owner
Signature: ______________
Date: ______________

Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.

Money and payments

What this template is for

A purchase order you fill in online: buyer, supplier, your logo, priced items with tax and a total that adds itself up, delivery and approval. Word or PDF.

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Money and payments templates

Money and payments

What you fill in

The form asks for 13 details. The document fills itself in as you type.

  • Purchase order number

    For example: PO-2026-0457

  • Buyer: name

    For example: Tidewater Cafe Ltd

  • Buyer: address and contact

    For example: 14 Quay Street, Auckland, New Zealand, orders@tidewater.example

  • Supplier: name

    For example: Coastal Restaurant Supplies

  • Supplier: address and contact

    For example: 5 Trade Park, Auckland, sales@coastal.example

  • Your logooptional

    Shown at the top of the document.

  • Currencyoptional

    Pick one and every amount is written as money in it. Leave it empty to show plain numbers.

  • Items ordered

    One line for each thing you order. Each line total, the tax and the total are worked out for you.

  • Deliver to

    For example: 14 Quay Street, Auckland, loading door at the back

  • Delivery date

    For example: 20 November 2026

  • Payment terms

    For example: Payment within 30 days of receiving the invoice and the goods

  • Special instructions (optional)optional

    For example: Call the manager one hour before delivery. Quote the PO number on the invoice.

  • Approved by (name and role)

    For example: Hana Walker, Owner

Money and payments

What is inside

The parts of this document, in order.

  1. 1Buyer
  2. 2Supplier
  3. 3Items ordered
  4. 4Delivery
  5. 5Payment
  6. 6Terms

Templates

How it works

  1. 01

    Fill in

    Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

  2. 02

    Check

    Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

  3. 03

    Download

    Save it as a Word document to edit further, or as a PDF to send or print.

Make it yours with AI

Open it in the chat and ask for changes: shorter, firmer, another situation, another language.

Adapt it with nerix

Money and payments

Questions people ask

What details does this template ask for?

The form asks for 13 details, starting with Purchase order number, Buyer: name, Buyer: address and contact, Supplier: name, Supplier: address and contact. 3 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

Are these invoice and payment templates free?

Yes. Each one is free to fill in and download as Word or PDF, with no account.

What must an invoice include?

Your details, the customer's details, an invoice number and date, a description of what was sold, the amount and how to pay. Tax rules differ by country, so add what your local rules require.

How polite should a payment reminder be?

Start friendly and factual, with the invoice number, amount and due date. Only move to firmer wording if the first reminder is ignored.

Can I use these for a business in any country?

Yes. The templates assume no country, and you enter your own currency, tax details and payment instructions.