Menu costing sheet

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Business

  For example: Napoli Corner Kitchen

• Dish

  For example: Margherita pizza

• Costed by

  For example: Head Chef

• Date costed

  Ingredient prices change, so date the sheet.

  For example: 12 February 2027

• Portions this recipe makes

  For example: 1

• Ingredients

  One row for each ingredient.

  For example: Pizza flour | 250 g | 0.45 Fresh mozzarella | 125 g | 1.30 Tomato sauce | 80 g | 0.25 Fresh basil | 5 g | 0.10 Olive oil | 15 ml | 0.15 Yeast and salt | 6 g | 0.03

• Total ingredient cost

  Add up the cost column.

  For example: 2.28

• Packaging, garnish and other costs (optional)optional

  For example: 0.30

• Cost per portion

  Total cost divided by portions.

  For example: 2.58

• Selling price per portion

  For example: 9.50, including sales tax

• Target food cost (optional)optional

  For example: 30 per cent of the price before tax

• Food cost percentage

  Cost per portion divided by the price before tax.

  For example: 28 per cent

• Gross profit per portion

  Price before tax minus cost per portion.

  For example: 5.92

• Notes (optional)optional

  For example: Mozzarella price rose in January. Check again in April.

1. 1Ingredients
2. 2Cost and margin
3. 3Notes

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 14 details, starting with Business, Dish, Costed by, Date costed, Portions this recipe makes. 3 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Selling prices may include sales tax or service charges in some countries. Say in the price field whether yours does, and use the same basis for cost and price. Allergen and labelling rules also differ by country.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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