Allergen and food safety record

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Business name

  For example: The Harbour Kitchen

• Site or kitchen (optional)optional

  For example: Main kitchen, 14 Quay Street

• Date

  For example: 12 April 2027

• Completed by

  For example: Sofia Rossi, Head Chef

• Allergens present in today's dishes

  One row for each dish, with every allergen it contains.

  For example: Fish and chips | fish, gluten (wheat), egg Vegetable curry | celery, mustard Chocolate fondant | milk, egg, gluten (wheat), nuts (hazelnut) Green salad | mustard (dressing)

• Menu or recipe changes today (optional)optional

  For example: Soup of the day now has celery; menu board updated

• Fridge and freezer temperatures

  One row for each reading, with the time.

  For example: Fridge 1 | 8:00 | 3 C Fridge 1 | 15:00 | 4 C Freezer | 8:00 | -19 C

• Cooking and hot holding checks (optional)optional

  For example: Chicken curry cooked to 78C core at 12:10 Soup held hot at 66C at 13:00

• Deliveries checked (optional)optional

  For example: Fish | 7:30 | Coastal Fish | 2C | accepted Dairy | 8:10 | Meadow Dairy | 5C | accepted

• Cleaning done

  For example: Prep surfaces and boards sanitised after each task Floors and bins cleaned at close Fridge door seals wiped

• Problems and what was done (optional)optional

  What went wrong, what you did with the food, and what you changed.

  For example: Fridge 2 reached 7C at 11:00, door left open. Food moved, temperature rechecked at 12:00: 4C. Food within 4 hours discarded as a precaution.

• Training or briefing today (optional)optional

  For example: Allergen briefing for the new commis chef

1. 11. Allergens in today's dishes
2. 22. Temperatures
3. 33. Deliveries
4. 44. Cleaning
5. 55. Problems and corrective actions
6. 66. Training
7. 77. Daily checks

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 12 details, starting with Business name, Date, Completed by, Allergens present in today's dishes, Fridge and freezer temperatures. 6 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

This is a template, not legal advice or a food safety certificate. Rules on allergens, temperatures and records differ by country and local authority. Check the limits that apply to you and keep to your own food safety plan.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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