Free templates for construction
Site safety inductions, toolbox talk records, risk assessments, equipment checks, subcontractor agreements, quotes, change requests and delivery notes. Fill in a short form and download Word or PDF.
25 templates
- Site safety inductionBrief every worker and visitor on the site's hazards, rules and emergency plan, and keep a signed record.
- Toolbox talk recordProve a short safety talk was given: the topic, the key points, who was there and what comes next.
- Risk assessmentFind what could go wrong, score it, decide what to do about it and record who will do it.
- Workplace health and safety policySet out how your company keeps people safe at work: duties, risk checks, training, accidents and emergencies.
- Incident reportRecord an accident, near miss or other incident clearly: facts first, then causes and actions.
- Near miss reportReport something that nearly caused harm, find the cause and fix it before someone is hurt.
- Deviation reportRecord what went against the plan or the standard, the cause, who fixes it and who checked it.
- Equipment inspection checklistInspect a machine or tool before use, record faults and decide if it is safe to use.
- Vehicle inspection checklistCheck a company vehicle before it goes on the road, and record any fault and the decision.
- Maintenance logKeep a dated record of the maintenance done on an asset and when it is next due.
- Equipment rental agreementRent out tools, cameras or machines with clear price, deposit, care and return terms.
- Subcontractor agreementBring in a subcontractor for part of a client project on clear, fair terms.
- QuotationSend a clear price quote with items, tax, a total, terms and a place to accept.
- Tender response cover letterOpen your tender with a short, clear letter: who you are, what you offer and what is in the pack.
- Statement of work (SOW)Define one project under your main agreement: scope, deliverables, dates, acceptance and fees.
- Work orderGive a job to a person or team: what to do, where, by when, labour, materials and sign-off.
- Daily site reportRecord each day on site: weather, people, work done, deliveries, delays, safety and tomorrow's plan.
- Change orderAgree a change to the work in writing: what changes, the cost, the new contract sum and the time.
- Contract amendmentChange a few clauses of a signed contract and keep everything else as it was.
- Purchase orderOrder goods or services from a supplier with items, prices, delivery and payment terms.
- Delivery noteSend goods with a clear list of what is in the delivery and a place for the receiver to sign.
- Project status reportReport where a project stands: health, progress, budget, risks and the decisions you need.
- Risk registerList what could go wrong, how likely and how bad, who owns it and what you will do about it.
- InvoiceBill a client clearly with items, tax, total, due date and how to pay.
- Payment reminderChase an overdue invoice politely, from a first reminder to a final notice.
Templates
Templates in this collection
A building job goes well when safety, scope and money are written down: who was briefed, what was agreed and what changed. These templates give each of those a clear order and leave the local rules, which differ a lot, for you to check.
Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.
Construction
Questions people ask
Do these templates meet site safety law?
- They are a practical starting point and certify nothing. Health and safety rules differ by country and by type of work, so check what applies to your site and have a competent person review your plans.
How do I record a change to the agreed work?
- Use the change request to describe the change, its cost and its effect on the dates, and the contract amendment when the signed contract itself must change. Keep both signed.
Are these templates free?
- Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.
Do they follow my country's law?
- They assume no country's law. Where the rules matter, such as safety, data protection or employment, each template says to check what applies where you are, and a lawyer should read anything that carries real risk.
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