Shift schedule

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Team or site

  For example: Harbour Cafe, front of house

• Schedule made by

  For example: Daniel Roche

• Week starting

  For example: Monday 6 March 2028

• Opening hours

  For example: Monday to Saturday 08:00 to 22:00, Sunday 09:00 to 18:00

• Cover needed

  The minimum number of people, and any skills that must be on every shift.

  For example: Weekdays: 3 people per shift Friday and Saturday evening: 5 people Always one person with first aid training

• Shifts

  One row for each shift.

  For example: Mon | Early 08:00 to 16:00 | Sara, Tomas, Lena Mon | Late 14:00 to 22:00 | Omar, Priya, Jonas Tue | Early 08:00 to 16:00 | Sara, Omar, Lena

• Approved time off this week (optional)optional

  For example: Priya: Wed to Fri, holiday Jonas: Thursday, medical appointment

• Rules for changes (optional)optional

  For example: Swaps must be agreed with the manager 48 hours before the shift. Tell the manager at once if you cannot come.

• Who to contact about the schedule

  For example: Daniel Roche, 555 0143

1. 1Cover needed
2. 2Shifts
3. 3Time off this week
4. 4Rules for changes
5. 5Contact

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 9 details, starting with Team or site, Schedule made by, Week starting, Opening hours, Cover needed. 2 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Many places set limits on working hours, rest breaks, night work and notice of schedule changes. Check the rules where your team works before you publish a schedule.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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