Free templates for small offices
The everyday set: invoices, quotes, receipts, letters, meeting agendas and minutes, leave requests, employment documents and the short policies every office ends up needing.
25 templates
- InvoiceBill a client clearly with items, tax, total, due date and how to pay.
- QuotationSend a clear price quote with items, tax, a total, terms and a place to accept.
- Payment receiptConfirm money received, such as rent or a deposit, with the amount, date and method.
- Payment reminderChase an overdue invoice politely, from a first reminder to a final notice.
- Purchase orderOrder goods or services from a supplier with items, prices, delivery and payment terms.
- Expense reportList the business costs you paid yourself, with dates and amounts, and ask to be repaid.
- Petty cash logTrack the small cash float: each payment, receipt, top-up and the count that proves it balances.
- PayslipShow an employee's earnings, deductions and net pay for a pay period, with the totals worked out.
- Profit and loss statementShow sales, costs and profit for a period, with gross, operating and net profit worked out for you.
- Balance sheetShow what a business owns and owes on one date, with totals and a check that both sides match.
- Job descriptionDescribe a role so the right people apply: purpose, duties, requirements, pay and how to apply.
- Job offer letterOffer a job with the main terms in writing and a clear date to accept by.
- Employment contractSet out the job, pay, hours, holidays and notice for a new employee.
- Leave requestRequest annual, unpaid, family or medical leave with clear dates and your work covered.
- Resignation letterGive notice politely, state your last day and offer a smooth handover.
- Resignation acceptance letterConfirm an employee's resignation, their last day, the handover, final pay and what to return.
- Employment verification letterConfirm an employee's job and start date for a bank, landlord or visa application.
- Reference letterRecommend a colleague or someone you managed, with concrete examples of their work.
- Meeting agendaPlan a meeting people can prepare for: purpose, timed items, who leads each one and the decisions needed.
- Meeting minutesRecord who attended, what was decided and who does what by when, ready for the chair to sign.
- Follow-up email after a meetingRecap a meeting: what you agreed, who does what by when, and the next step.
- Non-disclosure agreement (NDA), mutualProtect what both sides share while you discuss working together.
- Authorization letterLet someone you trust collect, sign for or ask about one thing on your behalf.
- Code of conductSet out how everyone at your company is expected to behave, and how to raise a concern.
- Remote work policySet out who may work remotely and the rules on hours, equipment, security and costs.
Templates
Templates in this collection
A small office rarely has an admin team, so the paperwork lands on whoever is free. These templates cover the documents that come up again and again, so each one takes a few minutes and looks tidy.
Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.
Small offices
Questions people ask
Which documents does a new small office need first?
- Usually an invoice, a quote, a receipt and a standard letter, then an employment contract and a few short policies as you hire. All are in this collection.
Can I keep my own branding?
- Download the Word version and add your logo and colours, or ask nerix in the chat to adapt the wording.
Are these templates free?
- Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.
Do they follow my country's law?
- They assume no country's law. Where the rules matter, such as safety, data protection or employment, each template says to check what applies where you are, and a lawyer should read anything that carries real risk.
By trade
Templates for other trades
Every trade has its own page with the documents it reaches for.