Supplier evaluation

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Your company

  For example: Brightwater Bakery Ltd

• Supplier

  For example: Millfield Flour Co.

• What they supply

  For example: Flour and baking ingredients, delivered twice a week

• Period evaluated

  For example: 1 January to 31 December 2026

• Evaluated by

  For example: Ahmed Nasser, Production manager

• Date

  For example: 15 January 2027

• Quality score (1 to 5)

  5 is excellent, 1 is poor. Weight 30%.

  For example: 4

• Quality note (optional)optional

  For example: 2 rejected deliveries out of 104.

• Delivery score (1 to 5)

  On time and complete. Weight 25%.

  For example: 5

• Delivery note (optional)optional

  For example: On time 101 of 104 times.

• Price and terms score (1 to 5)

  Value for money and payment terms. Weight 20%.

  For example: 3

• Price note (optional)optional

  For example: Prices rose 7% in the year; a competitor is 4% cheaper.

• Service and communication score (1 to 5)

  Answers, problem solving, flexibility. Weight 15%.

  For example: 4

• Compliance and risk score (1 to 5)

  Certificates, laws, safety, data and financial stability. Weight 10%.

  For example: 4

• Compliance note (optional)optional

  For example: Food safety certificate valid until June 2027.

• Weighted result (out of 5)

  Quality x 0.30 + delivery x 0.25 + price x 0.20 + service x 0.15 + compliance x 0.10.

  For example: 4.0

• Decision

• Actions and follow-up

  For example: Ask for a price review by 28 February Get two quotes from other suppliers Check again in 6 months

1. 1Scores
2. 2Decision
3. 3Actions and follow-up

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 18 details, starting with Your company, Supplier, What they supply, Period evaluated, Evaluated by. 4 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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