Vehicle inspection checklist

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Vehicle (make, model, plate)

  For example: Ford Transit, 27-D-12345

• Mileage or kilometres

  For example: 84,210 km

• Inspected by

  For example: Liam Byrne

• Date and time

  For example: 14 October 2027, 07:10

• Outside: body, lights, tyres, windows, mirrors

  One row for each check, with OK or the fault.

  For example: Body | OK, small scratch on the left door Lights and indicators | all work Tyres | tread good, pressure OK Windscreen | small chip, not in the driver's view Mirrors | OK

• Under the bonnet: oil, coolant, washer fluid, battery, leaks

  One row for each check, with OK or the fault.

  For example: Oil level OK Coolant OK Washer fluid topped up No leaks seen

• Inside: brakes, steering, horn, wipers, belts, warning lights

  One row for each check, with OK or the fault.

  For example: Brakes firm Steering OK Horn and wipers work Seat belts OK No warning lights

• Load and equipment: load secured, ladders, tow baroptional

  One row for each check, with OK or the fault.

  For example: Load secured with straps Roof rack locked

• Safety kit and papers

  One row for each check, with OK or the fault.

  For example: First aid kit | yes, in date Fire extinguisher | yes Warning triangle and hi-vis vest | yes Insurance and registration papers | yes

• Defects foundoptional

  For example: Left rear tyre has a slow leak.

• Decision

  For example: Safe to drive

• Defect reported tooptional

  For example: Fleet manager, Sofia Marin

1. 1Outside
2. 2Under the bonnet
3. 3Inside
4. 4Load and equipment
5. 5Safety kit and papers
6. 6Defects found
7. 7Decision

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 12 details, starting with Vehicle, Mileage or kilometres, Inspected by, Date and time, Outside: body, lights, tyres, windows, mirrors. 3 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

This checklist is a daily or weekly walk-round, not a legal roadworthiness test or a service. Follow the inspection and licence rules where you operate.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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