Proof of delivery

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Carrier or delivery company

  For example: Northline Logistics

• Delivery or waybill number

  For example: WB-2027-004512

• Customer order number (optional)optional

  For example: PO-8841

• Sender

  For example: Greenfield Produce Ltd, Unit 7, Meadow Farm

• Receiver

  For example: Harbour Street Grocers, 40 Dock Lane, Bristol

• Delivery date

  For example: 12 April 2027

• Delivery time

  For example: 05:42

• Goods delivered

  Quantity, description, and weight or size, one line per item.

  For example: 12 cartons of apples, 20 kg each 8 cartons of carrots, 15 kg each 4 pallets

• Total packages (optional)optional

  For example: 24 cartons on 4 pallets

• Condition on arrival

• Damage, shortages and notes (optional)optional

  Describe exactly what you see, before signing. Photos help.

  For example: Two cartons wet at the base; photos taken. One carton of carrots missing.

• Temperature on arrival (optional)optional

  For chilled or frozen goods.

  For example: 3C

• Driver's name

  For example: Ravi Patel

• Vehicle registration (optional)optional

  For example: AB27 XYZ

• Receiver's name

  For example: Ben Ward, Goods-in

1. 11. From and to
2. 22. When
3. 33. Goods delivered
4. 44. Condition on arrival
5. 55. Driver
6. 66. Receipt

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 15 details, starting with Carrier or delivery company, Delivery or waybill number, Sender, Receiver, Delivery date. 5 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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