Maintenance log

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Asset (name and number)

  For example: Forklift FL-02

• Location

  For example: Warehouse B

• Person responsible

  For example: Hamza Idrissi, maintenance lead

• Period covered

  For example: January to December 2027

• Maintenance entries

  One row for each job.

  For example: 12 Jan 2027 | Routine service | Oil and filters changed | Done by Hamza Idrissi | Cost 180 03 Jun 2027 | Repair | Replaced left hydraulic hose | Done by Delta Lifts Ltd | Cost 640

• Parts usedoptional

  For example: Oil filter x1, hydraulic hose x1, 5 litres engine oil

• Problems found or repeated faultsoptional

  For example: Left hydraulic hose has failed twice in 12 months. Check the routing.

• Total cost in the periodoptional

  For example: EUR 820

• Last service date

  For example: 3 June 2027

• Next service due

  For example: 3 December 2027, or at 2,000 hours

• Asset status

  For example: In use

1. 1Work done
2. 2Parts used
3. 3Problems found
4. 4Cost
5. 5Next service
6. 6Checked by

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 11 details, starting with Asset, Location, Person responsible, Period covered, Maintenance entries. 3 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Some equipment must be serviced and recorded by a qualified person under local safety rules. Check what applies to your equipment.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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