Meeting agenda

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Work and jobs templates

• Meeting title

  For example: Quarterly product planning

• Purpose of the meeting

  One or two sentences. What should be true when the meeting ends?

  For example: Agree the three priorities for the next quarter and who owns each.

• Date

  For example: 14 March 2027

• Start and end time

  Add the time zone if people join from different places.

  For example: 10:00 to 11:30

• Place or linkoptional

  For example: Meeting room 2, or https://meet.example/product-planning

• Chair (leads the meeting)

  For example: Amira Haddad

• Note takeroptional

  For example: Tomas Weber

• Attendees

  One name per line.

  For example: Amira Haddad Tomas Weber Priya Nair Lucas Ferreira

• Agenda items with time and lead

  One item per line: time, topic, length and who leads it.

  For example: 10:00 Welcome and last quarter in numbers (5 min, Amira) 10:05 Customer feedback themes (20 min, Priya) 10:25 Options for the three priorities (40 min, Lucas) 11:05 Decisions and owners (20 min, Amira) 11:25 Any other business (5 min, all)

• Decisions neededoptional

  One per line. Leave out if the meeting is only to share news.

  For example: Pick the three priorities Name one owner for each priority

• Please read or prepare beforeoptional

  One per line.

  For example: Customer feedback summary (sent on 10 March) Your top two ideas, in one sentence each

1. 1Purpose
2. 2Attendees
3. 3Before the meeting
4. 4Agenda
5. 5Decisions needed
6. 6After the meeting

1. 01

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2. 02

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3. 03

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What details does this template ask for?

The form asks for 11 details, starting with Meeting title, Purpose of the meeting, Date, Start and end time, Chair. 4 more are optional.

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