Event supplier booking
This agreement is made on 2 February 2027 between Harbour Events Ltd (the "Client") and Golden Spoon Catering (the "Supplier").
Client contact: Elena Rossi, +44 7700 900321, elena@harbour.example
Supplier contact: James Carter, +44 7700 900654, james@goldenspoon.example
1. The event
Event: Annual company dinner
Date: 15 May 2027
Venue: The Boathouse, 3 Quay Road
Guests: 120
2. What the Supplier provides
Three-course dinner for 120 guests, including vegetarian and vegan options
Staff: 1 manager and 8 servers
Crockery, cutlery and glassware
Clear up after the event
Special requests:
Two guests with severe nut allergy: separate preparation
3. Times
Arrive 13:00, set up by 17:00, service 19:00 to 22:30, packed out by 23:30
The Supplier will arrive on time, be ready before the event begins and leave the area clean, unless this agreement says otherwise.
4. What the Client provides
Access to the kitchen from 13:00
Final guest numbers and dietary needs 14 days before
A contact on the day
The Client will also tell the Supplier of any venue rules, access limits and changes to the plan as soon as they are known.
5. Fee and payment
Total fee: GBP 9,600 plus tax
Deposit: GBP 2,400, due on signing
Balance due: 14 days before the event
The booking is confirmed when the deposit is received. Any extra work the Client asks for is agreed in writing and priced first.
6. Changes
Changes to the number of guests, the times or the service must be agreed in writing. The Supplier will try to meet changes made late but may charge for extra costs.
7. Cancellation
More than 60 days before: deposit refunded less 10%.
30 to 60 days: deposit kept.
Under 30 days: 75% of the total fee due.
If the Supplier cannot provide the service, it tells the Client at once, refunds all money paid and, where it can, suggests a similar supplier.
8. Standards and safety
The Supplier will have the licences, insurance and training that its work needs, follow health, safety and food hygiene rules, and take reasonable care of the venue and the Client's property. The Client will tell the Supplier of known hazards at the venue.
9. Events outside control
If the event cannot go ahead because of events neither side can control, such as severe weather, a venue closing or a public order, the parties will try to move the date. If that is not possible, the Supplier refunds money paid, less costs it has already spent and cannot recover.
10. Liability and law
Neither side is liable for loss that could not have been foreseen. Nothing here limits liability that the law does not allow to be limited. The law of England and Wales applies, and its courts decide disputes.
Signatures
Client, Harbour Events Ltd: Signature: ______________________ Date: ______________
Supplier, Golden Spoon Catering: Signature: ______________________ Date: ______________