Event run sheet

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Plans and reports templates

• Event name

  For example: Brightwater Customer Day

• Event date

  For example: 18 November 2027

• Venue and address

  For example: The Glass Hall, 8 Harbour Road, Rotterdam

• Event manager (name and phone)

  For example: Lucas Ferreira, +31 6 5550 0142

• Expected guests

  For example: 120 guests, 8 speakers, 15 staff

• Timed schedule

  One row for each time of the day.

  For example: 07:00 | Venue opens, set-up begins | Lucas, venue team 08:30 | Speaker and sound check | AV team 09:15 | Registration opens | front desk 10:00 | Welcome speech | Amira 10:20 | Keynote | Priya 12:30 | Lunch served | caterer 14:00 | Workshops in rooms 1 to 3 | room hosts 16:30 | Closing and thanks | Amira 17:00 | Guests leave 17:15 | Pack-down and venue handover

• Who does what

  One role per line.

  For example: Front desk: Hannah and Tomas Speakers: Priya AV: Marek Food and drink: Hannah First aid: Dana (trained)

• Suppliers and their contacts

  One row for each supplier.

  For example: Catering | Harbor Foods | Maria | +31 6 5550 0188 | arrives 10:30 AV | Soundworks | Marek | +31 6 5550 0177 | arrives 07:30 Flowers | Green Stem | | | delivers 08:00

• Set-up and equipment checklistoptional

  One item per line.

  For example: Signs and banners hung Registration desk and name badges Microphones and slides tested Water and coffee points Wi-Fi code on the screens

• Key contactsoptional

  For example: Venue manager: Jan de Vries, +31 6 5550 0120 Security: +31 10 555 0190

• Emergency and first aid

  Include the local emergency number.

  For example: Nearest exit: main doors and east fire door. Meeting point: the car park. Call 112. First aider: Dana. Hospital: Harbour Hospital, 1.2 km.

• If something goes wrong (plan B)optional

  For example: If the projector fails, use the second laptop and the spare screen. If a speaker is late, move the workshop slot earlier.

1. 1Schedule
2. 2Who does what
3. 3Suppliers
4. 4Set-up checklist
5. 5Key contacts
6. 6Emergency and first aid
7. 7Plan B

1. 01

   Fill in

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2. 02

   Check

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3. 03

   Download

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What details does this template ask for?

The form asks for 12 details, starting with Event name, Event date, Venue and address, Event manager, Expected guests. 3 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

Are these planning templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

How long should a business plan be?

As short as it can be while it says what you sell, to whom, how you earn money and what you need. Ten pages is plenty for most small businesses.

Will a plan get me funding?

It cannot promise that. A clear plan helps a bank or an investor understand you, and they decide by their own rules.

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