Request for proposal (RFP)

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Offers and proposals templates

• Your organisation

  For example: City of Northfield Library Service

• Project name

  For example: New library catalogue system

• Contact for questions

  For example: Priya Nair, procurement@northfield.example

• Background

  For example: We run nine libraries with 180,000 items. Our catalogue is 15 years old and cannot be used on phones.

• Scope of work

  For example: Supply, set up and migrate data to a new cloud catalogue; train 60 staff; support the system for three years.

• Requirements

  For example: Works on phones; supports 12 languages; exports data in open formats; meets accessibility standard WCAG 2.2 AA.

• What a proposal must include

  For example: Company profile, approach, timeline, team, three references, a full price breakdown, and any assumptions.

• Budget rangeoptional

  Leave it empty if you prefer not to say.

  For example: USD 80,000 to 120,000

• Questions by

  For example: 10 January 2027

• Proposals due by

  For example: 31 January 2027

• How proposals will be judged

  For example: Fit with requirements 40%, price 30%, experience and references 20%, timeline 10%.

• Expected decision and start

  For example: Decision by 28 February 2027; work starts in April 2027

1. 11. Background
2. 22. Scope of work
3. 33. Requirements
4. 44. What your proposal must include
5. 55. Timeline
6. 66. How proposals will be judged
7. 77. Rules

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 12 details, starting with Your organisation, Project name, Contact for questions, Background, Scope of work. 1 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What is the difference between a proposal and a quotation?

A proposal explains the work and why you are the right person for it. A quotation gives a price for a defined scope. Both are here, so you can choose by how much explaining the customer needs.

Are these offer templates free to use?

Yes. Fill in and download any of them for free, with no account, as Word or PDF.

Is an offer legally binding once I send it?

That depends on where you are and how the offer is worded. Each template has a field for how long the offer is valid, and where the law matters it says to check local rules.

Can I add my own logo and sections?

Download the Word version and add them, or ask nerix in the chat to add a section, change the tone or write it in another language.

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