Budget variance report

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Finance and accounting templates

• Company or department

  For example: Northgate Building Ltd

• Period

  For example: Third quarter 2027, July to September

• Currency and unit

  For example: EUR, thousands

• Prepared by

  For example: Sofia Marin, Finance Manager

• Date

  For example: 14 October 2027

• Summary

  For example: Revenue was 4 percent above budget. Costs were 7 percent above budget, mainly materials. Profit is 9 percent below plan for the quarter.

• Income: budget, actual, variance

  One row for each line of income.

  For example: Building contracts | Budget 1,200 | Actual 1,290 | Variance +90 (+7.5%) Repairs and maintenance | Budget 300 | Actual 282 | Variance -18 (-6.0%)

• Costs: budget, actual, variance

  One row for each cost.

  For example: Materials | Budget 520 | Actual 610 | Variance +90 (+17.3%) Wages | Budget 480 | Actual 492 | Variance +12 (+2.5%) Vehicles | Budget 60 | Actual 58 | Variance -2 (-3.3%)

• Profit: budget, actual, variance

  For example: Budget 440 | Actual 400 | Variance -40 (-9.1%)

• Reasons for the main variances

  For example: Materials: timber prices rose 14 percent in August and two projects needed extra steel. Revenue: one contract was finished early and billed in this quarter, not the next.

• One-off or timing differencesoptional

  For example: EUR 60 of the revenue gain is timing and will reverse in the fourth quarter.

• Outlook for the full year

  For example: We expect to end the year about 5 percent below budgeted profit unless material costs fall.

• Actions

  For example: Agree fixed prices with two suppliers by 31 October (Sofia Marin). Review all open quotes for price rises (Ahmed Rahman, by 15 November).

1. 1Summary
2. 2Income
3. 3Costs
4. 4Profit
5. 5Reasons for the main variances
6. 6One-off and timing differences
7. 7Outlook for the full year
8. 8Actions

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 13 details, starting with Company or department, Period, Currency and unit, Prepared by, Date. 1 more are optional.

Can I download this template as Word or PDF?

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Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do these templates include tax rules?

No. Tax and invoicing rules differ by country. Each template has fields for amounts and references, and you add the tax details your local rules require.

Can I use them with my accounting software?

Yes. They are plain documents. Download the Word version, or copy the figures into your software.

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