Bad debt write-off memo

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Finance and accounting templates

• Company

  For example: Northgate Building Ltd

• Date

  For example: 14 October 2027

• From

  For example: Anna Berg, Credit Controller

• To (approver)

  For example: Sofia Marin, Finance Director

• Customer

  For example: Delta Interiors Ltd

• Invoices written off

  For example: INV-2041, 12 March 2027, EUR 4,800 INV-2057, 2 April 2027, EUR 1,250

• Total amount to write off

  For example: EUR 6,050

• Already provided foroptional

  For example: EUR 3,000

• Collection steps taken

  For example: Reminders sent 30, 45 and 60 days after due date Phone calls on 5 May and 19 May Formal demand letter on 2 June Debt collector instructed on 20 June, no payment found

• Why it cannot be collected

  For example: The customer closed in August 2027 and has no assets. The liquidator confirmed no payment to unsecured creditors.

• Chance of getting money lateroptional

  For example: Very low. We will accept any payment received and record it as recovered.

• What we will changeoptional

  For example: Credit check for new customers above EUR 2,000 and a lower limit for late payers.

1. 1Request
2. 2Invoices
3. 3Collection steps taken
4. 4Why it cannot be collected
5. 5Chance of recovery
6. 6What we will change
7. 7Accounting
8. 8Approval

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 12 details, starting with Company, Date, From, To, Customer. 3 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Tax and accounting rules on bad debts, and on tax relief, differ by country and need proof of collection efforts. Check with your accountant. Writing off a debt does not cancel the customer's duty to pay unless you tell them so.

Are these finance templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do these templates include tax rules?

No. Tax and invoicing rules differ by country. Each template has fields for amounts and references, and you add the tax details your local rules require.

Can I use them with my accounting software?

Yes. They are plain documents. Download the Word version, or copy the figures into your software.

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