Visitor log

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Site or building

  For example: Head Office, 12 Mill Lane

• Date

  For example: 14 October 2027

• Kept by (reception or security)

  For example: Reception, Anna Berg

• Visitors

  One row for each visitor.

  For example: 09:05 | Paul Meyer | Alder Supplies | Meeting with Sofia Marin | Badge 14 | Out 10:40 13:30 | Ines Duarte | Delivery driver | Drop at loading bay | Badge none | Out 13:42

• Safety briefing givenoptional

  For example: Fire exits shown, visitor badge worn, escorted at all times.

• Visitors allowed without an escortoptional

  For example: None today.

• Problems or refused entryoptional

  For example: None.

• Anyone still on site at the end of the dayoptional

  Needed so nobody is missed in an evacuation.

  For example: No one.

• How long this log is keptoptional

  For example: 12 months, then deleted

1. 1Visitors
2. 2Safety briefing
3. 3Visitors without an escort
4. 4Problems or refused entry
5. 5End of day
6. 6Privacy
7. 7Checked

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 9 details, starting with Site or building, Date, Kept by, Visitors. 5 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

A visitor log holds personal data. Tell visitors why you keep it, keep it private and delete it after the period your local rules allow.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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