Procurement policy

It is free to fill in online and needs no account. The finished Word document and PDF cost €4.99, paid once. See all Finance and accounting templates

• Organisation

  For example: Westbridge Foods Ltd

• Policy owner

  For example: Finance Director

• Low-value purchases up to

  One quote is enough, approved by the budget holder.

  For example: GBP 1,000

• Mid-value purchases up to

  Written quotes needed, approved by a director.

  For example: GBP 10,000

• Quotes needed for mid-value purchases

  For example: 3

• Purchases above the mid-value limit

  For example: A formal tender or request for proposal, a scoring sheet and approval by two directors.

• What we weigh when we choose

  For example: Total cost over the life of the item Quality and fit Delivery and reliability Financial standing Social and environmental record

• Checks on new suppliers

  For example: Company registration Bank details confirmed by call-back Insurance where relevant References for large contracts

• Allowed exceptions (optional)optional

  For example: Emergency repairs, single-source items and renewals, each noted in writing with the reason.

• Years purchase records are kept

  For example: 7

• Effective from

  For example: 1 July 2027

1. 1Purpose
2. 2Principles
3. 3Spending levels
4. 4How we choose
5. 5New suppliers
6. 6Conflicts of interest
7. 7Exceptions
8. 8Orders, receipt and payment
9. 9Records
10. 10Breaches

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Pay once and get it as a Word document to edit further and as a PDF to send or print. The link comes by email too.

What details does this template ask for?

The form asks for 11 details, starting with Organisation, Policy owner, Low-value purchases up to, Mid-value purchases up to, Quotes needed for mid-value purchases. 1 more are optional.

How much does this template cost?

€4.99, paid once. Filling it in and seeing the first part is free. You pay when you download the finished Word document and PDF, with no account and no subscription. Every paid nerix plan includes it.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, press Download and pay once. You get the finished document as a Word file to keep editing and as a PDF to send or print, and the link by email.

Is what I type sent anywhere?

While you fill it in, what you type stays in your browser. When you buy the document, your answers go to nerix to make your files. They are kept for seven days so you can download again, then deleted.

What should I check before I use this template?

Public bodies and some funded organisations must follow procurement laws or grant conditions that this template does not cover. Check what applies to you. Not legal advice.

Are these finance templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do these templates include tax rules?

No. Tax and invoicing rules differ by country. Each template has fields for amounts and references, and you add the tax details your local rules require.

Can I use them with my accounting software?

Yes. They are plain documents. Download the Word version, or copy the figures into your software.

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