Change request

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all IT and projects templates

• Request number

  For example: CR-2027-014

• Project or system

  For example: Customer portal, release 3

• Requested by

  For example: Priya Nair, Product owner

• Date of request

  For example: 12 March 2027

• Type of change

• Priority

• What should change

  For example: Add payment by bank transfer to the checkout, in addition to cards.

• Why it is needed

  For example: About 18 percent of customers abandon the checkout because they do not have a card. Two large clients asked for it.

• Impact on scope and work

  For example: A new payment method, changes to the order screens and the finance report, new tests.

• Extra cost

  For example: EUR 6,500

• Extra time

  For example: 9 working days; release moves from 5 April to 16 April

• Risks and who else is affected

  For example: Finance must change how it matches payments. Risk of errors if it is rushed.

• Alternatives considered (optional)optional

  For example: A payment link sent by email, with no changes to the checkout, later replaced by this change.

• Test and rollback plan

  For example: Test on the staging system. Release outside peak hours. If errors rise above 1 percent, switch the new method off and go back to the previous version.

• Approver

  For example: Daniel Okafor, Project sponsor

1. 11. The change
2. 22. Why it is needed
3. 33. Impact
4. 44. Test and rollback plan
5. 55. Decision

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 15 details, starting with Request number, Project or system, Requested by, Date of request, Type of change. 1 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

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Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Does a security policy make us secure?

No document does that alone. A policy helps when it matches what people really do, so keep it short, explain it to your team and review it every year.

Is a project charter only for large projects?

No. A small project benefits too, because one page that names the goal, the limits and the decision maker prevents most arguments later.

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