Tenancy inventory and check-in report

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Home and renting templates

• Property address

  For example: Flat 4, 27 Elm Street, Leeds, LS1 2AB, United Kingdom

• Landlord or agent

  For example: Sofia Ramirez

• Tenant

  For example: Daniel Okafor

• Check-in date

  For example: 1 September 2027

• Report made by

  For example: Sofia Ramirez, with the tenant present

• Furnished or unfurnished

  For example: Part furnished

• Meter readings

  One row for each meter, with the reading shown. A photo of each helps.

  For example: Electricity | 48213 kWh Gas | 7312 m3 Water | 0451 m3

• Keys, fobs and remotes handed over

  One per line, with the number.

  For example: 2 front door keys 1 back door key 1 gate fob 1 heating remote

• Condition, room by room

  One row for each thing worth noting, room by room.

  For example: Hall | Walls | Clean, small scuff by the door Living room | Carpet | Clean, 3 cm mark by the window Kitchen | Cooker | Clean

• Contents list (for furnished homes)optional

  One item per line, with its state.

  For example: 1 sofa (grey, 3 seats) 1 dining table and 4 chairs 2 bedside tables 1 double bed and mattress 1 washing machine

• Safety items checkedoptional

  Fill in what applies. Some places require specific checks.

  For example: 2 smoke alarms tested and working Carbon monoxide alarm tested and working Fire blanket in the kitchen

• Faults to be fixed by the landlordoptional

  For example: Loose wardrobe door, to be repaired by 15 September 2027

• Days the tenant has to add comments

  Give the tenant time to check the report and note anything missed.

  For example: 7

• Photos takenoptional

  For example: 46 dated photos, stored in the shared folder 'Elm Street check-in'

1. 11. Meter readings
2. 22. Keys and fobs handed over
3. 33. Condition of each room
4. 44. Contents
5. 55. Safety items
6. 66. Faults to be fixed
7. 77. Photos
8. 88. Agreement

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 14 details, starting with Property address, Landlord or agent, Tenant, Check-in date, Report made by. 4 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Rules on deposits and on how long a tenant has to comment on the report vary by country and sometimes by city. Check the rules where the property is. Take dated photos as well. This is not legal advice.

Are these renting templates free?

Yes. Fill in and download any of them for free, with no account.

Is a tenancy template valid in my country?

Tenancy law differs a lot between countries and cities, for example on notice periods and deposits. Use the template as a base and check the rules where the property is.

Should I send a repair request in writing?

Yes, whenever you can. A dated letter shows when you asked and what you asked for, which helps if the problem is not fixed.

Can a landlord and tenant both use the same template?

Yes. The agreement templates are written to be fair to both sides, and each side keeps a signed copy.

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See all Home and renting templates