Purchase requisition

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Company name

  For example: Brightwater Analytics

• Requisition number

  For example: PR-2027-031

• Date

  For example: 8 March 2027

• Requested by

  For example: Jin Park

• Department

  For example: IT

• Needed by

  For example: 30 March 2027

• Item 1

  For example: Laptop, 14 inch, 32 GB memory

• Quantity 1

  For example: 3

• Unit price 1

  For example: EUR 1,850

• Item 2 (optional)optional

  For example: Docking station

• Quantity 2 (optional)optional

  For example: 3

• Unit price 2 (optional)optional

  For example: EUR 220

• Estimated total, with tax

  For example: EUR 6,210

• Why it is needed

  For example: Three new developers start on 5 April and need equipment. Current spare laptops are too old.

• Suggested supplier (optional)optional

  Attach the quote if you have one.

  For example: TechSource Ltd, quote Q-8841 of 5 March 2027

• Budget or cost code

  For example: IT-HARDWARE-2027

• Is it in the budget? (optional)optional

  For example: Yes, EUR 12,000 budgeted, EUR 2,400 used

• First approver

  For example: Sana Malik, IT manager

• Finance approver (optional)optional

  For purchases above your company's limit.

  For example: Henrik Larsen, Finance

1. 1Items
2. 2Reason for the purchase
3. 3Supplier and budget
4. 4Approval

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 19 details, starting with Company name, Requisition number, Date, Requested by, Department. 6 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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