Incident log

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Operations and quality templates

• Site or team

  For example: Warehouse 2, Rotterdam

• Log kept by

  For example: Hamza Idrissi, Safety Officer

• Log starts

  For example: 1 January 2028

• Log up to

  For example: 31 March 2028

• Incidents

  One row for each incident.

  For example: IN-014 | 12 Jan 2028 14:20 | Aisle 4 | Pallet fell from rack, nobody hurt | Near miss | Aisle closed, rack checked | Open IN-015 | 03 Feb 2028 09:05 | Loading bay | Driver slipped on wet floor, bruised knee | Injury | First aid, floor dried, sign added | Closed

• Open actions (optional)optional

  One row for each open action.

  For example: IN-014 | Replace damaged rack beam | Daniel Roche | by 28 Feb 2028

• Reported to an authority or insurer (optional)optional

  One row for each report.

  For example: IN-015 | Reported to the insurer on 04 Feb 2028

• Patterns noticed (optional)optional

  For example: Three of the five incidents were in the loading bay on wet days.

1. 1Incidents
2. 2Open actions
3. 3Reported outside the organisation
4. 4Patterns and lessons

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 8 details, starting with Site or team, Log kept by, Log starts, Log up to, Incidents. 3 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Some serious incidents must be reported to an authority within a set time. Check the reporting rules for your sector and place, and record personal details only as far as you need.

Are these operations templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Do they meet a standard such as ISO 9001?

They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you.

Who should approve a procedure?

The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date.

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