User acceptance test sign-off

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• Project or system

  For example: Customer portal, release 2.0

• Supplier or delivery team

  For example: Marin Software Studio

• Customer or business owner

  For example: Northgate Building Ltd

• Test period

  For example: 1 to 12 November 2027

• Environment and version testedoptional

  For example: Staging, build 2.0.4

• What was tested

  One area per line, as in the agreed scope or requirements.

  For example: Customer login and password reset Booking a site visit Invoice list and PDF download Payment by card Access on phone and desktop browsers

• Who tested

  For example: Sofia Marin (Customer service) Liam Byrne (Operations) Five pilot customers

• Results

  For example: 112 test cases run: 104 passed, 6 failed, 2 not run All payment tests passed Slow page on invoice list with over 500 rows

• Open defectsoptional

  ID, severity and when it will be fixed.

  For example: D-14 (High): PDF shows wrong date format. Fix before go live. D-17 (Low): Button wording on the booking page. Fix in the next release.

• Conditions of acceptanceoptional

  For example: D-14 must be fixed and retested before go live on 22 November.

• Decision

  For example: Accepted with conditions

• Date

  For example: 15 November 2027

• Customer's signer

  For example: Martin Kowalski, Managing Director

• Supplier's signer

  For example: Sofia Marin, Project Lead

1. 11. What was tested
2. 22. Who tested
3. 33. Results
4. 44. Open defects
5. 55. Conditions
6. 66. Decision

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

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3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 14 details, starting with Project or system, Supplier or delivery team, Customer or business owner, Test period, What was tested. 3 more are optional.

Can I download this template as Word or PDF?

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Is what I type sent anywhere?

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Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Does a security policy make us secure?

No document does that alone. A policy helps when it matches what people really do, so keep it short, explain it to your team and review it every year.

Is a project charter only for large projects?

No. A small project benefits too, because one page that names the goal, the limits and the decision maker prevents most arguments later.

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