Gift and hospitality register

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Company and legal templates

• Company name

  For example: Northgate Supplies Ltd

• Register period

  For example: January to December 2027

• Register kept by

  For example: Compliance Officer

• Currency

  For example: GBP

• Value above which approval is needed

  Match your anti-bribery or gifts policy.

  For example: 50

• Entries

  One row for each entry.

  For example: 12 Mar 2027 | Received | Amira Khan | Brightline Ltd | Box of chocolates | 20 | Thank you after project | Not needed | Shared with the team 2 Jun 2027 | Offered, declined | Joel Park | Apex Foods | Concert tickets | 240 | Contract renewal due | Refused by the Compliance Officer | Returned 21 Nov 2027 | Given | Sara Lindqvist | Ministry procurement team | None | 0 | No gifts to public officials | |

• Notesoptional

  For example: Gifts under the limit may be kept. Cash and cash equivalents are never accepted.

• Reviewed by

  For example: Compliance Officer

• Date reviewed

  For example: 20 December 2027

1. 1How to use this register
2. 2Entries
3. 3Notes
4. 4Review

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 9 details, starting with Company name, Register period, Register kept by, Currency, Value above which approval is needed. 1 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

Anti-bribery laws and public sector rules differ by country. Many rules forbid gifts to public officials altogether. Check your own policy and the law, and refuse anything that looks like an attempt to influence a decision.

Are these company templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Is a template the same as legal advice?

No. A template is a careful starting point. Company, contract and data protection law differ by country, so have a lawyer read anything that carries real risk before you sign.

Can I change the clauses?

Yes. Download the Word version and edit it, or open the template in the nerix chat and ask for a clause that is stricter, shorter or in another language.

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