Software development proposal

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Offers and proposals templates

• Your name or company

  For example: Kestrel Software

• Your email or phone

  For example: projects@kestrel.example

• Client

  For example: Delta Logistics

• Project name

  For example: Driver scheduling app

• What the client needs

  For example: Dispatchers need to assign 200 drivers to routes each day and drivers need to confirm jobs on their phones.

• The proposed solution

  For example: A web dashboard for dispatchers and a mobile app for drivers, sharing one back end with live job status.

• Technology

  For example: React, Node.js, PostgreSQL, hosted in the EU on a managed cloud platform.

• Phases and milestones

  For example: 1. Discovery and design (3 weeks). 2. Build the core (8 weeks). 3. Testing and launch (3 weeks).

• Team

  For example: One project manager, two developers, one designer, one tester.

• Price and payment

  For example: USD 64,000 fixed, paid 30% at start, 40% at the end of phase 2, 30% at launch

• Support after launch

  For example: Three months of bug fixes included, then optional support from USD 1,200 a month.

• Assumptions

  What must be true for the price and dates to hold.

  For example: The client supplies test data and a decision maker within two working days; changes to the scope are priced separately.

• Proposal valid until (optional)optional

  For example: 15 December 2026

1. 11. Requirements
2. 22. Proposed solution
3. 33. Technology
4. 44. Phases and milestones
5. 55. Team
6. 66. Price and payment
7. 77. Support after launch
8. 88. Assumptions
9. 99. Validity and next step

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Save it as a Word document to edit further, or as a PDF to send or print.

What details does this template ask for?

The form asks for 13 details, starting with Your name or company, Your email or phone, Client, Project name, What the client needs. 1 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What is the difference between a proposal and a quotation?

A proposal explains the work and why you are the right person for it. A quotation gives a price for a defined scope. Both are here, so you can choose by how much explaining the customer needs.

Are these offer templates free to use?

Yes. Fill in and download any of them for free, with no account, as Word or PDF.

Is an offer legally binding once I send it?

That depends on where you are and how the offer is worded. Each template has a field for how long the offer is valid, and where the law matters it says to check local rules.

Can I add my own logo and sections?

Download the Word version and add them, or ask nerix in the chat to add a section, change the tone or write it in another language.

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