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Related party transaction disclosure

Disclose a deal with a director, owner, relative or connected firm: relationship, terms, price and approval.

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Related party transaction disclosure

Company: Northgate Supplies Ltd
Disclosed by: Hannah Becker, Non-executive director
Date of disclosure: 14 April 2027

The other party

Name: Becker Design Studio Ltd

Relationship: Hannah owns 60% of Becker Design Studio, the supplier.

The transaction

Brand design services for the 2027 product range, 40 days of work.

Value: EUR 48,000

Key terms: Fixed fee paid in 4 instalments. 30 day payment terms. Three months notice to end.

Market terms

Yes. Two other quotes were obtained at EUR 51,000 and EUR 56,000.

Approval

Approved by the board on 28 April 2027. Hannah did not take part in the discussion or the vote.

Approved by: Chair of the board

Declaration

I confirm that the information above is complete and correct to the best of my knowledge. I will tell the company straight away if the facts change.

Signature of Hannah Becker and date: ____________________

Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are.

Company and legal

What this template is for

A form to disclose a deal between the company and someone close to it: the relationship, terms, value, market price and who approved it. Fill in online.

It is free to fill in online, needs no account, and downloads as a Word document or a PDF. See all Company and legal templates

Company and legal

What you fill in

The form asks for 12 details. The document fills itself in as you type.

  • Company name

    For example: Northgate Supplies Ltd

  • Person making the disclosure

    For example: Hannah Becker

  • Their role

    For example: Non-executive director

  • Relationship to the other party

    Say who the other party is and how they are connected to the declarant or the company.

    For example: Hannah owns 60% of Becker Design Studio, the supplier.

  • Other party

    For example: Becker Design Studio Ltd

  • The transaction

    What is being bought, sold, lent or leased.

    For example: Brand design services for the 2027 product range, 40 days of work.

  • Value

    Total and period, for example per year.

    For example: EUR 48,000

  • Key terms

    For example: Fixed fee paid in 4 instalments. 30 day payment terms. Three months notice to end.

  • Is it on market terms?

    Describe how you know the price is fair.

    For example: Yes. Two other quotes were obtained at EUR 51,000 and EUR 56,000.

  • Date of disclosure

    For example: 14 April 2027

  • Approvaloptional

    Who approved, when, and that the person with the interest stepped aside.

    For example: Approved by the board on 28 April 2027. Hannah did not take part in the discussion or the vote.

  • Approved byoptional

    For example: Chair of the board

Company and legal

What is inside

The parts of this document, in order.

  1. 1The other party
  2. 2The transaction
  3. 3Market terms
  4. 4Approval
  5. 5Declaration

Templates

How it works

  1. 01

    Fill in

    Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

  2. 02

    Check

    Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

  3. 03

    Download

    Save it as a Word document to edit further, or as a PDF to send or print.

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Open it in the chat and ask for changes: shorter, firmer, another situation, another language.

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Company and legal

Questions people ask

What details does this template ask for?

The form asks for 12 details, starting with Company name, Person making the disclosure, Their role, Relationship to the other party, Other party. 2 more are optional.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account.

Is what I type sent anywhere?

No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat.

What should I check before I use this template?

This template is a starting point and is not legal advice. Laws on this subject differ from place to place, so check what applies where you operate before you adopt it. Duties to disclose and approve these deals, and to report them in accounts, come from company law and accounting standards that differ by country.

Are these company templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Is a template the same as legal advice?

No. A template is a careful starting point. Company, contract and data protection law differ by country, so have a lawyer read anything that carries real risk before you sign.

Can I change the clauses?

Yes. Download the Word version and edit it, or open the template in the nerix chat and ask for a clause that is stricter, shorter or in another language.

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Templates

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