Data breach notification to people affected

It is free to fill in online and needs no account. The finished Word document and PDF cost €2.99, paid once. See all Company and legal templates

• Company name

  For example: Brightwater Analytics

• Recipient's name

  For example: Maria Santos

• Date of the letter

  For example: 20 April 2027

• Date you found out

  For example: 14 April 2027

• When it happened (optional)optional

  For example: between 9 and 13 April 2027

• What happened

  Plain facts, in a few sentences. Do not guess at the cause.

  For example: Someone outside the company used a stolen password to get into our customer account system. We stopped the access on 14 April.

• What information was involved

  Say what was and was not included.

  For example: Your name, email address, phone number and the last four digits of your card. Not involved: full card numbers, passwords, or identity documents.

• What this could mean for you

  For example: You may receive emails or calls pretending to be from us or your bank. Your accounts with us were not opened by the attacker.

• What we have done

  For example: Blocked the access, reset all passwords, brought in outside security experts, and told the data protection authority.

• What you can do

  Specific, helpful steps, one per line.

  For example: Change your password here and anywhere you use the same one Be careful with unexpected messages that ask for money or details Watch your card statements and tell your bank if you see anything strange

• Help you offer (optional)optional

  For example: 12 months of free credit monitoring: use the code in the enclosed card

• Contact for questions

  For example: privacy@brightwater.example or +351 21 000 0000, weekdays 9:00 to 17:00

• Authority informed (optional)optional

  For example: We have told the national data protection authority.

• Signed by (name and title)

  For example: Daniel Ferreira, Managing Director

1. 1What happened
2. 2What information was involved
3. 3What this could mean for you
4. 4What we have done
5. 5What you can do
6. 6Questions

1. 01

   Fill in

   Type your details in the form. The document fills itself in as you type; click any gap to jump to its field.

2. 02

   Check

   Read it through. Gaps you have not filled stay marked, so nothing goes out half done.

3. 03

   Download

   Pay once and get it as a Word document to edit further and as a PDF to send or print. The link comes by email too.

What details does this template ask for?

The form asks for 14 details, starting with Company name, Recipient's name, Date of the letter, Date you found out, What happened. 3 more are optional.

How much does this template cost?

€2.99, paid once. Filling it in and seeing the first part is free. You pay when you download the finished Word document and PDF, with no account and no subscription. Every paid nerix plan includes it.

Can I download this template as Word or PDF?

Yes. When you have filled in the form, press Download and pay once. You get the finished document as a Word file to keep editing and as a PDF to send or print, and the link by email.

Is what I type sent anywhere?

While you fill it in, what you type stays in your browser. When you buy the document, your answers go to nerix to make your files. They are kept for seven days so you can download again, then deleted.

What should I check before I use this template?

This is a template, not legal advice. Many places require you to tell the regulator and the people affected, within a set time and with set content. Check the law where you and the people live, and ask a lawyer or your data protection officer before sending.

Are these company templates free?

Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price.

Is a template the same as legal advice?

No. A template is a careful starting point. Company, contract and data protection law differ by country, so have a lawyer read anything that carries real risk before you sign.

Can I change the clauses?

Yes. Download the Word version and edit it, or open the template in the nerix chat and ask for a clause that is stricter, shorter or in another language.

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