# Work Order Template, Free to Fill and Print Source: https://nerix.ai/templates/work-order Give a job to a person or team: what to do, where, by when, labour, materials and sign-off. Before you send it If the work carries a safety risk, add the risk assessment, permit or method statement it needs. A work order is not a contract, so check that the price and terms have been agreed separately where that matters. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/work-order) ### Work order WO-2026-0142 Nordbygg Service AB Industrigatan 4, 211 20 Malmö, Sweden +46 40 123 45 67 | | | | **Date issued** | 9 November 2026 | | **Requested by** | Karin Holm, property manager | | **Customer** | Bostad Syd AB, Storgatan 10, 211 41 Malmö | | **Location** | Storgatan 10, stairwell B, Malmö | | **Contact on site** | Caretaker Omar Said, +46 70 123 45 67. Keys at the office. | | **Priority** | High | | **Assigned to** | Erik Lund and Mats Berg | | **Start date** | 10 November 2026 | | **Finish by** | 12 November 2026 | ## 1. What needs doing - Water is leaking through the ceiling of stairwell B on the third floor. - Find the leak and repair the pipe. - Repair and repaint the damaged ceiling. - Leave the stairwell clean and safe to use. ## 2. Safety and permits Turn off the water to the stairwell before starting. Rope off the work area. Risk assessment RA-88 applies. ## 3. Labour | Who or what | Hours | Rate per hour | Amount | | Plumber | 6 | 65.00 | 390.00 | | Painter | 4 | 48.00 | 192.00 | | | | | **Labour total** | **582.00** | ## 4. Materials and parts | Material or part | Quantity | Unit price | Amount | | Copper pipe, 15 mm, 2 m | 2 | 14.00 | 28.00 | | Ceiling paint, 3 litres | 1 | 39.00 | 39.00 | | | | | **Materials total** | **67.00** | **Total for this work order:** 649.00 ## 5. When the work is finished **What was done:** Replaced 2 m of pipe above the third floor landing. Ceiling repaired and painted. Tested with the water on for one hour with no leak. **Anything still open:** The ceiling on the second floor has an old stain. Suggest a new work order. ☐ Work finished ☐ Area left clean and safe ☐ Customer told Finished on: ______________ Total hours: ______________ ## Sign-off Carried out by: ______________ Signature: ______________ Date: ______________ Accepted by: ______________ Signature: ______________ Date: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Operations and quality ## What this template is for A work order for building, repair and maintenance jobs: what to do, who does it, where, by when, labour and materials with totals, and sign-off. Word or PDF, free. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Operations and quality ## What you fill in The form asks for 20 details. The document fills itself in as you type. - ### Your logo optional Shown at the top of the document. - ### Your company and contact For example: Nordbygg Service AB Industrigatan 4, 211 20 Malmö, Sweden +46 40 123 45 67 - ### Work order number For example: WO-2026-0142 - ### Date issued For example: 9 November 2026 - ### Requested by For example: Karin Holm, property manager - ### Customer and billing address (optional) optional For example: Bostad Syd AB, Storgatan 10, 211 41 Malmö - ### Where the work takes place For example: Storgatan 10, stairwell B, Malmö - ### Contact on site and how to get in (optional) optional For example: Caretaker Omar Said, +46 70 123 45 67. Keys at the office. - ### Priority For example: High - ### Assigned to For example: Erik Lund and Mats Berg - ### Start date For example: 10 November 2026 - ### Finish by For example: 12 November 2026 - ### What needs doing One step per line, clear enough for someone who has not seen the job. For example: Water is leaking through the ceiling of stairwell B on the third floor. Find the leak and repair the pipe. Repair and repaint the damaged ceiling. Leave the stairwell clean and safe to use. - ### Safety and permits (optional) optional For example: Turn off the water to the stairwell before starting. Rope off the work area. Risk assessment RA-88 applies. - ### Currency optional Pick one and every amount is written as money in it. Leave it empty to show plain numbers. - ### Labour optional One row for each person or trade. Leave this empty if costs are not recorded on the work order. For example: Plumber | 6 | 65 Painter | 4 | 48 - ### Materials and parts optional One row for each material or part used. For example: Copper pipe, 15 mm, 2 m | 2 | 14 Ceiling paint, 3 litres | 1 | 39 - ### Total for this work order optional - ### What was done (filled in when finished, optional) optional For example: Replaced 2 m of pipe above the third floor landing. Ceiling repaired and painted. Tested with the water on for one hour with no leak. - ### Anything still open (optional) optional For example: The ceiling on the second floor has an old stain. Suggest a new work order. Operations and quality ## What is inside The parts of this document, in order. - 1 1. What needs doing - 2 2. Safety and permits - 3 3. Labour - 4 4. Materials and parts - 5 5. When the work is finished - 6 Sign-off Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=work-order) ### Was this template helpful? Operations and quality ## Questions people ask ### What details does this template ask for? The form asks for 20 details, starting with Your company and contact, Work order number, Date issued, Requested by, Where the work takes place. 10 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? If the work carries a safety risk, add the risk assessment, permit or method statement it needs. A work order is not a contract, so check that the price and terms have been agreed separately where that matters. ### Are these operations templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do they meet a standard such as ISO 9001? They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you. ### Who should approve a procedure? The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date. Templates ## More in Operations and quality - [Allergen and food safety record One page for the kitchen: allergens by dish, daily temperature and cleaning checks, and what was done about problems. Operations and quality](https://nerix.ai/templates/allergen-and-food-safety-record) - [Asset handover and return form Record equipment given to a person and returned later, with condition and signatures. Operations and quality](https://nerix.ai/templates/asset-handover-and-return-form) - [Asset register List what the business owns: each asset, who has it, where it is, what it is worth and its condition. Operations and quality](https://nerix.ai/templates/asset-register) - [Business continuity plan Plan how to keep critical work going through a fire, outage, supplier failure or loss of people. Operations and quality Premium, €4.99](https://nerix.ai/templates/business-continuity-plan) - [Capacity plan Work out whether you can meet future demand: current use, expected growth, gaps, options and what to decide. Operations and quality](https://nerix.ai/templates/capacity-plan) - [Class register Record attendance for one class or session, with late and absent names and the reason. Operations and quality](https://nerix.ai/templates/class-register) [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Quality records](https://nerix.ai/product/quality-records) - [Checks](https://nerix.ai/product/audits) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Operations and quality](https://nerix.ai/templates/operations-quality)