# Visitor Log Template, Free Source: https://nerix.ai/templates/visitor-log Record who visits your premises, who they met and when they left, for security and safety. Before you send it A visitor log holds personal data. Tell visitors why you keep it, keep it private and delete it after the period your local rules allow. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/visitor-log) ### Visitor log **Site:** Head Office, 12 Mill Lane **Date:** 14 October 2027 **Kept by:** Reception, Anna Berg ## Visitors | Time in | Name | Company | Who they came to see | Badge | Time out | | 09:05 | Paul Meyer | Alder Supplies | Meeting with Sofia Marin | Badge 14 | Out 10:40 | | 13:30 | Ines Duarte | Delivery driver | Drop at loading bay | Badge none | Out 13:42 | ## Safety briefing Fire exits shown, visitor badge worn, escorted at all times. ## Visitors without an escort None today. ## Problems or refused entry None. ## End of day Anyone still on site: No one. ## Privacy This log is used for security and safety, and for a roll call in an emergency. It is not shared except where the law requires. Kept for: 12 months, then deleted ## Checked ______________________ Reception, Anna Berg Date: 14 October 2027 Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Operations and quality ## What this template is for A visitor log for offices, sites and clinics. Record who came, their company, who they met, time in and out, badge number and any safety briefing given. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Operations and quality ## What you fill in The form asks for 9 details. The document fills itself in as you type. - ### Site or building For example: Head Office, 12 Mill Lane - ### Date For example: 14 October 2027 - ### Kept by (reception or security) For example: Reception, Anna Berg - ### Visitors One row for each visitor. For example: 09:05 | Paul Meyer | Alder Supplies | Meeting with Sofia Marin | Badge 14 | Out 10:40 13:30 | Ines Duarte | Delivery driver | Drop at loading bay | Badge none | Out 13:42 - ### Safety briefing given optional For example: Fire exits shown, visitor badge worn, escorted at all times. - ### Visitors allowed without an escort optional For example: None today. - ### Problems or refused entry optional For example: None. - ### Anyone still on site at the end of the day optional Needed so nobody is missed in an evacuation. For example: No one. - ### How long this log is kept optional For example: 12 months, then deleted Operations and quality ## What is inside The parts of this document, in order. - 1 Visitors - 2 Safety briefing - 3 Visitors without an escort - 4 Problems or refused entry - 5 End of day - 6 Privacy - 7 Checked Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=visitor-log) ### Was this template helpful? Operations and quality ## Questions people ask ### What details does this template ask for? The form asks for 9 details, starting with Site or building, Date, Kept by, Visitors. 5 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? A visitor log holds personal data. Tell visitors why you keep it, keep it private and delete it after the period your local rules allow. ### Are these operations templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do they meet a standard such as ISO 9001? They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you. ### Who should approve a procedure? The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date. Templates ## More in Operations and quality - [Allergen and food safety record One page for the kitchen: allergens by dish, daily temperature and cleaning checks, and what was done about problems. Operations and quality](https://nerix.ai/templates/allergen-and-food-safety-record) - [Asset handover and return form Record equipment given to a person and returned later, with condition and signatures. Operations and quality](https://nerix.ai/templates/asset-handover-and-return-form) - [Asset register List what the business owns: each asset, who has it, where it is, what it is worth and its condition. Operations and quality](https://nerix.ai/templates/asset-register) - [Business continuity plan Plan how to keep critical work going through a fire, outage, supplier failure or loss of people. Operations and quality Premium, €4.99](https://nerix.ai/templates/business-continuity-plan) - [Capacity plan Work out whether you can meet future demand: current use, expected growth, gaps, options and what to decide. Operations and quality](https://nerix.ai/templates/capacity-plan) - [Class register Record attendance for one class or session, with late and absent names and the reason. Operations and quality](https://nerix.ai/templates/class-register) [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Quality records](https://nerix.ai/product/quality-records) - [Checks](https://nerix.ai/product/audits) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Operations and quality](https://nerix.ai/templates/operations-quality)