# UAT Sign-Off Template, Free Source: https://nerix.ai/templates/user-acceptance-test-sign-off Record that the users tested the work, what is still open, and who accepts it as ready. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/user-acceptance-test-sign-off) ### User acceptance test sign-off **Project:** Customer portal, release 2.0 **Supplier:** Marin Software Studio **Customer:** Northgate Building Ltd **Test period:** 1 to 12 November 2027 **Environment and version:** Staging, build 2.0.4 ## 1. What was tested Customer login and password reset Booking a site visit Invoice list and PDF download Payment by card Access on phone and desktop browsers ## 2. Who tested Sofia Marin (Customer service) Liam Byrne (Operations) Five pilot customers ## 3. Results 112 test cases run: 104 passed, 6 failed, 2 not run All payment tests passed Slow page on invoice list with over 500 rows ## 4. Open defects D-14 (High): PDF shows wrong date format. Fix before go live. D-17 (Low): Button wording on the booking page. Fix in the next release. ## 5. Conditions D-14 must be fixed and retested before go live on 22 November. ## 6. Decision **Accepted with conditions**, on 15 November 2027 . By signing, the customer confirms that the tests above were done by the people named, and that the work meets the agreed requirements, except for what is listed as open. Acceptance does not remove the supplier's duty to fix the defects listed or any warranty duty in the contract. **For the customer** Martin Kowalski, Managing Director ______________________ Date: 15 November 2027 **For the supplier** Sofia Marin, Project Lead ______________________ Date: 15 November 2027 Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. IT and projects ## What this template is for A user acceptance test sign-off: what was tested, the results, open defects, conditions, the decision to accept or not and signatures from both sides. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all IT and projects templates](https://nerix.ai/templates/it-projects) IT and projects ## What you fill in The form asks for 14 details. The document fills itself in as you type. - ### Project or system For example: Customer portal, release 2.0 - ### Supplier or delivery team For example: Marin Software Studio - ### Customer or business owner For example: Northgate Building Ltd - ### Test period For example: 1 to 12 November 2027 - ### Environment and version tested optional For example: Staging, build 2.0.4 - ### What was tested One area per line, as in the agreed scope or requirements. For example: Customer login and password reset Booking a site visit Invoice list and PDF download Payment by card Access on phone and desktop browsers - ### Who tested For example: Sofia Marin (Customer service) Liam Byrne (Operations) Five pilot customers - ### Results For example: 112 test cases run: 104 passed, 6 failed, 2 not run All payment tests passed Slow page on invoice list with over 500 rows - ### Open defects optional ID, severity and when it will be fixed. For example: D-14 (High): PDF shows wrong date format. Fix before go live. D-17 (Low): Button wording on the booking page. Fix in the next release. - ### Conditions of acceptance optional For example: D-14 must be fixed and retested before go live on 22 November. - ### Decision For example: Accepted with conditions - ### Date For example: 15 November 2027 - ### Customer's signer For example: Martin Kowalski, Managing Director - ### Supplier's signer For example: Sofia Marin, Project Lead IT and projects ## What is inside The parts of this document, in order. - 1 1. What was tested - 2 2. Who tested - 3 3. Results - 4 4. Open defects - 5 5. Conditions - 6 6. Decision Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=user-acceptance-test-sign-off) ### Was this template helpful? IT and projects ## Questions people ask ### What details does this template ask for? The form asks for 14 details, starting with Project or system, Supplier or delivery team, Customer or business owner, Test period, What was tested. 3 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### Are these IT and project templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Does a security policy make us secure? No document does that alone. A policy helps when it matches what people really do, so keep it short, explain it to your team and review it every year. ### Is a project charter only for large projects? No. A small project benefits too, because one page that names the goal, the limits and the decision maker prevents most arguments later. Templates ## More in IT and projects - [API integration specification Specify how two systems connect: what data moves, how it is secured, how errors are handled and who owns it. 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