# Tenancy Inventory & Check-In Report Source: https://nerix.ai/templates/tenancy-inventory-and-check-in-report Record the condition of a rental on day one, room by room, so the deposit is dealt with fairly at the end. Before you send it Rules on deposits and on how long a tenant has to comment on the report vary by country and sometimes by city. Check the rules where the property is. Take dated photos as well. This is not legal advice. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/tenancy-inventory-and-check-in-report) ### Tenancy inventory and check-in report **Property:** Flat 4, 27 Elm Street, Leeds, LS1 2AB, United Kingdom **Landlord or agent:** Sofia Ramirez **Tenant:** Daniel Okafor **Check-in date:** 1 September 2027 **Report made by:** Sofia Ramirez, with the tenant present **The home is:** Part furnished ## 1. Meter readings | Meter | Reading | | Electricity | 48213 kWh | | Gas | 7312 m3 | | Water | 0451 m3 | ## 2. Keys and fobs handed over 2 front door keys 1 back door key 1 gate fob 1 heating remote ## 3. Condition of each room | Room | Item | Condition | Note | | Hall | Walls | Clean, small scuff by the door | | | Living room | Carpet | Clean, 3 cm mark by the window | | | Kitchen | Cooker | Clean | | ## 4. Contents 1 sofa (grey, 3 seats) 1 dining table and 4 chairs 2 bedside tables 1 double bed and mattress 1 washing machine ## 5. Safety items 2 smoke alarms tested and working Carbon monoxide alarm tested and working Fire blanket in the kitchen ## 6. Faults to be fixed Loose wardrobe door, to be repaired by 15 September 2027 ## 7. Photos 46 dated photos, stored in the shared folder 'Elm Street check-in' ## 8. Agreement This report records the condition of the property on the check-in date. It is fair wear and tear, not damage, when things age normally through proper use. The tenant has 7 days after receiving this report to add comments or corrections in writing. If the tenant does not, this report is taken as an accurate record. The same list will be used at check-out. Landlord or agent: Signed: ______________________ Date: 1 September 2027 Tenant: Signed: ______________________ Date: 1 September 2027 Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Home and renting ## What this template is for A room-by-room inventory and check-in report for a rental: condition, meter readings, keys and signatures, as proof for the deposit. Fill in, then Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Home and renting templates](https://nerix.ai/templates/home) Home and renting ## What you fill in The form asks for 14 details. The document fills itself in as you type. - ### Property address For example: Flat 4, 27 Elm Street, Leeds, LS1 2AB, United Kingdom - ### Landlord or agent For example: Sofia Ramirez - ### Tenant For example: Daniel Okafor - ### Check-in date For example: 1 September 2027 - ### Report made by For example: Sofia Ramirez, with the tenant present - ### Furnished or unfurnished For example: Part furnished - ### Meter readings One row for each meter, with the reading shown. A photo of each helps. For example: Electricity | 48213 kWh Gas | 7312 m3 Water | 0451 m3 - ### Keys, fobs and remotes handed over One per line, with the number. For example: 2 front door keys 1 back door key 1 gate fob 1 heating remote - ### Condition, room by room One row for each thing worth noting, room by room. For example: Hall | Walls | Clean, small scuff by the door Living room | Carpet | Clean, 3 cm mark by the window Kitchen | Cooker | Clean - ### Contents list (for furnished homes) optional One item per line, with its state. For example: 1 sofa (grey, 3 seats) 1 dining table and 4 chairs 2 bedside tables 1 double bed and mattress 1 washing machine - ### Safety items checked optional Fill in what applies. Some places require specific checks. For example: 2 smoke alarms tested and working Carbon monoxide alarm tested and working Fire blanket in the kitchen - ### Faults to be fixed by the landlord optional For example: Loose wardrobe door, to be repaired by 15 September 2027 - ### Days the tenant has to add comments Give the tenant time to check the report and note anything missed. For example: 7 - ### Photos taken optional For example: 46 dated photos, stored in the shared folder 'Elm Street check-in' Home and renting ## What is inside The parts of this document, in order. - 1 1. Meter readings - 2 2. Keys and fobs handed over - 3 3. Condition of each room - 4 4. Contents - 5 5. Safety items - 6 6. Faults to be fixed - 7 7. Photos - 8 8. Agreement Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=tenancy-inventory-and-check-in-report) ### Was this template helpful? Home and renting ## Questions people ask ### What details does this template ask for? The form asks for 14 details, starting with Property address, Landlord or agent, Tenant, Check-in date, Report made by. 4 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Rules on deposits and on how long a tenant has to comment on the report vary by country and sometimes by city. Check the rules where the property is. Take dated photos as well. This is not legal advice. ### Are these renting templates free? Yes. Fill in and download any of them for free, with no account. ### Is a tenancy template valid in my country? Tenancy law differs a lot between countries and cities, for example on notice periods and deposits. Use the template as a base and check the rules where the property is. ### Should I send a repair request in writing? Yes, whenever you can. A dated letter shows when you asked and what you asked for, which helps if the problem is not fixed. ### Can a landlord and tenant both use the same template? Yes. The agreement templates are written to be fair to both sides, and each side keeps a signed copy. Templates ## More in Home and renting - [House share agreement Agree how housemates split rent, bills and chores, and how someone moves out. Home and renting](https://nerix.ai/templates/house-share-agreement) - [Notice to end tenancy Give your landlord written notice, set your move-out date and ask for your deposit back. 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