# Supplier Code of Conduct Template, Free Source: https://nerix.ai/templates/supplier-code-of-conduct Set the standards you expect from suppliers on labour, safety, ethics and the environment, and have them sign. Before you send it This code sets standards and does not replace your supply contract. Check the laws that apply to your business and to the supplier, and have a lawyer review it before you make it a condition of your contracts. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/supplier-code-of-conduct) ### Supplier code of conduct **Harbor & Pine Foods Ltd** (the Company), effective from 1 January 2027 **Supplier:** Greenfield Packaging Co. ## 1. Purpose and scope This code sets out how the Company expects its suppliers to do business. It applies to the Supplier, its owners and staff, and every business that works for the Supplier on goods or services for the Company (subcontractors). It adds to the supply contract and does not replace it. If a law or the contract sets a higher standard, that standard applies. ## 2. Laws and regulations The Supplier follows the laws and regulations that apply wherever it operates, including those on labour, safety, the environment, tax, trade and competition. It keeps the permits and licences it needs. ## 3. Labour and human rights - Work is freely chosen. No forced, bonded, prison or slave labour, and no human trafficking. Workers keep their own identity papers and are free to leave after reasonable notice. - No child labour. Young workers are kept away from work that could harm their health, safety or schooling. - Pay, overtime and working hours follow the law and the worker's agreement. Workers get clear written terms and pay slips, and deductions are never used as punishment. - Workers are treated with respect. No discrimination, harassment, threats or violence. - Workers may speak with each other and raise concerns without fear, as the law where they work allows. ## 4. Health and safety The Supplier provides a safe and healthy workplace: safe buildings and machinery, clear exits, safety training, protective equipment where needed, clean drinking water and toilets, and a way to report accidents and near misses. ## 5. Environment The Supplier follows environmental law, manages waste and emissions responsibly and works to use less energy, water and material. It tells the Company about any serious environmental incident that affects the Company's goods or services. ## 6. Business ethics - No bribery, kickbacks or improper payments, in any form and to anyone, including officials. - Gifts and hospitality offered to the Company's staff are modest and open, never meant to influence a decision. - The Supplier tells the Company about any conflict of interest. - Fair competition: no price fixing, bid rigging or sharing of competitors' secrets. - Records, invoices and reports are honest and accurate. ## 7. Information, privacy and confidentiality The Supplier protects the Company's confidential information and any personal data it handles for the Company, uses them only for the agreed purpose and follows the data protection law that applies. It tells the Company without delay if such data is lost or exposed. ## 8. Subcontractors and the supply chain The Supplier makes sure its own subcontractors and suppliers meet the standards in this code, and keeps a list of those that work on the Company's goods or services. It tells the Company who they are on request. ## 9. Checks and audits The Company may check that this code is followed, by questionnaires, document requests and visits to the Supplier's sites. The Company gives at least 14 days of notice before a visit, except where it has a serious reason to believe a worker is in danger. The Supplier gives access, information and a fair chance to speak with workers in private, and does not punish anyone for taking part. ## 10. Raising concerns Anyone may report a concern about this code to [ethics@harborpine.example](mailto:ethics@harborpine.example) . Reports are treated as confidential. The Company does not allow action against a person for reporting in good faith, and expects the Supplier not to either. ## 11. If the code is not followed The Supplier tells the Company at once about a breach it finds. The Company and the Supplier agree a plan to fix it, and the Supplier fixes it within 30 days of a written request, or sooner if the harm is serious. If the Supplier does not, or the breach is very serious or repeated, the Company may suspend orders or end the relationship, as the supply contract allows. ## 12. Extra requirements Suppliers of food packaging must hold a current food safety certificate and show it on request. ## 13. Law and disputes This code is read together with the supply contract. Where the contract says otherwise about law and disputes, the contract decides. **Law that applies:** the Netherlands ## Acknowledgement and agreement By signing, the Supplier confirms that it has read and understood this code, will follow it and will make sure its subcontractors do too. **For the Company: Harbor & Pine Foods Ltd** Name and role: Daniel Okafor, Head of Procurement Signature: ______________ Date: ______________ **For the Supplier: Greenfield Packaging Co.** Name and role: Ingrid Solberg, Managing Director Signature: ______________ Date: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Company and legal ## What this template is for A supplier code of conduct covering labour, safety, environment, ethics, data, audits and remedies, with an acknowledgement block for the supplier. Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Company and legal templates](https://nerix.ai/templates/company-legal) Company and legal ## What you fill in The form asks for 10 details. The document fills itself in as you type. - ### Your company For example: Harbor & Pine Foods Ltd - ### Effective from For example: 1 January 2027 - ### Supplier For example: Greenfield Packaging Co. - ### Country or place whose law applies (optional) optional Used for the law and disputes section. Check it with a lawyer. For example: the Netherlands - ### Where concerns can be reported An email address or phone line, kept confidential. For example: ethics@harborpine.example - ### Notice before an audit For example: 14 days - ### Time to fix a breach For example: 30 days - ### Extra requirements (optional) optional Anything specific to your industry. For example: Suppliers of food packaging must hold a current food safety certificate and show it on request. - ### Signed for your company (name and role) For example: Daniel Okafor, Head of Procurement - ### Supplier's signatory (name and role, optional) optional Leave empty to write it by hand when they sign. For example: Ingrid Solberg, Managing Director Company and legal ## What is inside The parts of this document, in order. - 1 1. Purpose and scope - 2 2. Laws and regulations - 3 3. Labour and human rights - 4 4. Health and safety - 5 5. Environment - 6 6. Business ethics - 7 7. Information, privacy and confidentiality - 8 8. Subcontractors and the supply chain - 9 9. Checks and audits - 10 10. Raising concerns - 11 11. If the code is not followed - 12 12. Extra requirements Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=supplier-code-of-conduct) ### Was this template helpful? Company and legal ## Questions people ask ### What details does this template ask for? The form asks for 10 details, starting with Your company, Effective from, Supplier, Where concerns can be reported, Notice before an audit. 3 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? This code sets standards and does not replace your supply contract. Check the laws that apply to your business and to the supplier, and have a lawyer review it before you make it a condition of your contracts. ### Are these company templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Is a template the same as legal advice? No. A template is a careful starting point. Company, contract and data protection law differ by country, so have a lawyer read anything that carries real risk before you sign. ### Can I change the clauses? Yes. Download the Word version and edit it, or open the template in the nerix chat and ask for a clause that is stricter, shorter or in another language. 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