# Supplier Agreement Template, Word and PDF Source: https://nerix.ai/templates/supplier-agreement Buy to download This page shows a preview. Buy the document on nerix.ai to download it as Word and PDF and print it. https://nerix.ai/templates/supplier-agreement # Supplier agreement Agree what a supplier will deliver, the price, the quality, how payment works and how it ends. Before you send it This is a template, not legal advice. Consumer, tax, import and product safety rules vary by country, and a lawyer should check large or unusual deals. The place and law fields must be filled in. Read each section before signing. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/supplier-agreement) **€9.99, pay once, Word and PDF** Included in every paid nerix plan. ### Supplier agreement This agreement is made on 1 April 2027 between: - **Harbour Street Grocers Ltd**, of 40 Dock Lane, Bristol (the "Buyer"); and - **Greenfield Produce Ltd**, of Unit 7, Meadow Farm, Somerset (the "Supplier"). ## 1. Definitions and what the Supplier provides 1.1 In this agreement: - "Products" means the goods, the services, or both, described in section 1.2; - "Specifications" means the requirements for the Products in section 2, and any others the parties agree in writing; - "Order" means a written order for Products that the Buyer places under section 3; - "Price" means the price of the Products under section 4; - "Delivery Point" means the place to which the Products are to be delivered under section 5; and - "Intellectual Property" means copyright, trade marks, designs, patents, know-how and any other rights of that kind anywhere in the world. 1.2 The Supplier will supply to the Buyer, and the Buyer will buy from the Supplier, the following under the terms of this agreement: Fresh fruit and vegetables as listed in the price list in Schedule 1, delivered to each shop. 1.3 This is a non-exclusive agreement. The Buyer is free to buy the same or similar Products from others, and the Supplier is free to sell its Products to others, unless the parties agree otherwise in writing. Nothing in this agreement obliges the Buyer to buy any minimum amount, except for the Orders it places. 1.4 If the terms of an Order, a delivery note or an invoice differ from this agreement, this agreement applies. The Supplier's own general terms of sale do not apply. ## 2. Specifications 2.1 The Supplier will supply Products that match the Specifications, the description in section 1.2 and any samples approved by the Buyer, and that meet the standards in section 8. 2.2 The Specifications are as follows: Class I produce under the applicable marketing standard, packed in food-grade crates, with the origin and the pack date on each crate. 2.3 The Supplier will not change the Specifications, the materials, the place of production, the sub-suppliers or the way it makes the Products without the Buyer's written consent, which the Buyer will not unreasonably withhold. The Buyer may change the Specifications by written notice. If a change affects the cost or the time of delivery, the parties will agree a fair adjustment before the change takes effect. ## 3. Forecasts and Orders 3.1 The Buyer may give the Supplier non-binding forecasts of the Products it expects to need. The Supplier will use them to plan its supply and will tell the Buyer quickly if it cannot meet a forecast. 3.2 The forecasts and minimums that apply are as follows: The Buyer gives a rolling 8-week forecast every Monday. Orders of less than GBP 150 are not accepted. 3.3 The Buyer places an Order in writing, stating the Products, the amounts, the Delivery Point and the delivery date it wants. The Supplier will accept or refuse an Order within 2 working days. An Order that the Supplier does not refuse in that time is accepted. The Supplier may refuse an Order only if it is outside the forecasts the Supplier has accepted, or if the delivery date is shorter than the lead time stated in this agreement, or in a schedule to it. 3.4 The Buyer may change or cancel an accepted Order by written notice before the Supplier has started to prepare or make the Products, and the Supplier will treat the change or cancellation fairly. If the Supplier has already made Products specially for the Order, the Buyer will pay the Supplier's reasonable, proven cost of them. ## 4. Prices and payment 4.1 The Price for the Products is as follows: As in the price list. Prices are fixed for 12 months, then may change on 60 days' written notice, not more than once a year. 4.2 All amounts are in GBP . The Price includes packaging, labelling and everything else needed to deliver the Products to the Delivery Point under this agreement, unless this agreement says otherwise. Taxes, including value added tax or sales tax, are shown separately on the invoice. 4.3 The Supplier may change the Price only as stated in section 4.1. If it does not state a way to change the Price, the Price stays fixed for the first 12 months, and after that the Supplier may change it on 60 days' written notice, no more than once in any 12 months. A rise does not apply to Orders accepted before the notice takes effect. The Buyer may end this agreement under section 17.3 if it does not accept a change. 4.4 The Supplier sends a correct invoice for each delivery or each month, with the Order number and enough detail to check it. The Buyer pays within the following time: 30 days from the date of a correct invoice, by bank transfer 4.5 If the Buyer disputes part of an invoice in good faith, it pays the part that is not disputed and tells the Supplier in writing why it disputes the rest. The parties will settle the dispute quickly. Late amounts earn interest only as the law allows. 5. Delivery, risk and ownership 6. Inspection, rejection and remedies 7. Warranties ⁦2 / 8⁩ 8. Quality, audits and recalls 9. Supplier conduct and anti-bribery 10. Insurance ⁦3 / 8⁩ 11. Liability 12. Intellectual property 13. Confidentiality and data 4 more pages ⁦4 / 8⁩ The full document unlocks when you download The rest is written and waiting, with your answers in place. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Contracts and agreements ## What this template is for A supplier or vendor contract for goods or services: specifications, orders, price, delivery, inspection, warranty, audits, liability and ending. It is free to fill in online and needs no account. The finished Word document and PDF cost €9.99, paid once. [See all Contracts and agreements templates](https://nerix.ai/templates/contracts) Contracts and agreements ## What you fill in The form asks for 24 details. The document fills itself in as you type. - ### Date of the agreement For example: 1 April 2027 - ### Buyer (your company) For example: Harbour Street Grocers Ltd - ### Buyer's address For example: 40 Dock Lane, Bristol - ### Supplier For example: Greenfield Produce Ltd - ### Supplier's address For example: Unit 7, Meadow Farm, Somerset - ### What the supplier provides Goods, services or both. Refer to a list or schedule if long. For example: Fresh fruit and vegetables as listed in the price list in Schedule 1, delivered to each shop. - ### Specifications (optional) optional Size, grade, materials, standards, packaging or service levels. Refer to a schedule if long. For example: Class I produce under the applicable marketing standard, packed in food-grade crates, with the origin and the pack date on each crate. - ### Forecasts and minimums (optional) optional Say whether forecasts bind the Buyer. By default they do not. For example: The Buyer gives a rolling 8-week forecast every Monday. Orders of less than GBP 150 are not accepted. - ### Prices State currency and whether tax is included. For example: As in the price list. Prices are fixed for 12 months, then may change on 60 days' written notice, not more than once a year. - ### Currency For example: GBP - ### Delivery Where, when, how, who pays transport and when ownership and risk pass. For example: Daily before 6:00 to each shop. Risk passes to the buyer on delivery. Late deliveries by more than 2 hours entitle the buyer to refuse them. - ### Delivery term (optional) optional An Incoterm and named place, for goods that cross a border or travel far. For example: DAP, at each shop of the Buyer, under Incoterms 2020 - ### Quality and standards For example: Goods must be fresh, as described, labelled correctly and meet the food safety laws that apply. The buyer may inspect and reject goods that do not. - ### Warranty period (optional) optional For example: 12 months from delivery, or the best-before date if sooner - ### Payment terms For example: 30 days from the date of a correct invoice, by bank transfer - ### Insurance the supplier must hold (optional) optional For example: Public and products liability insurance of at least GBP 5,000,000 for each claim - ### Length of the agreement For example: 2 years from the date above, renewing for 1 year unless either side gives 90 days' notice - ### Notice to end early For example: 60 days in writing - ### Limit of each side's liability (optional) optional Many places do not allow limits on harm to people or on fraud. Check. For example: The total amount paid in the 12 months before the claim - ### Country or state whose law applies For example: England and Wales - ### Place for disputes For example: London - ### How disputes are decided - ### Signed for the buyer by (name and title) For example: Amira Khalil, Operations Director - ### Signed for the supplier by (name and title) For example: James Carter, Owner Contracts and agreements ## What is inside The parts of this document, in order. - 1 1. Definitions and what the Supplier provides - 2 2. Specifications - 3 3. Forecasts and Orders - 4 4. Prices and payment - 5 5. Delivery, risk and ownership - 6 6. Inspection, rejection and remedies - 7 7. Warranties - 8 8. Quality, audits and recalls - 9 9. Supplier conduct and anti-bribery - 10 10. Insurance - 11 11. Liability - 12 12. Intellectual property Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Pay once and get it as a Word document to edit further and as a PDF to send or print. The link comes by email too. ### Was this template helpful? Contracts and agreements ## Questions people ask ### What details does this template ask for? The form asks for 24 details, starting with Date of the agreement, Buyer, Buyer's address, Supplier, Supplier's address. 6 more are optional. ### How much does this template cost? €9.99, paid once. Filling it in and seeing the first part is free. You pay when you download the finished Word document and PDF, with no account and no subscription. Every paid nerix plan includes it. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, press Download and pay once. You get the finished document as a Word file to keep editing and as a PDF to send or print, and the link by email. ### Is what I type sent anywhere? While you fill it in, what you type stays in your browser. When you buy the document, your answers go to nerix to make your files. They are kept for seven days so you can download again, then deleted. ### What should I check before I use this template? This is a template, not legal advice. Consumer, tax, import and product safety rules vary by country, and a lawyer should check large or unusual deals. The place and law fields must be filled in. Read each section before signing. ### Are these contract templates free? Most are. You can fill in and download them for free as Word or PDF, with no account. A few long business agreements are premium: free to fill in, paid once to download, and marked with their price. ### Is a template contract legally valid? A signed agreement is usually valid when both sides understand and accept it, but rules differ by country and by type of contract. Treat a template as a careful starting point and check what applies where you are. ### Do I need a lawyer to use a template? For simple, low risk agreements many people do not. For large sums, property, employment disputes or anything unusual, ask a lawyer to review the draft first. ### Can I change the terms? Yes. Download the Word version and edit it, or ask nerix in the chat to make a clause stricter, shorter or in another language. Templates ## More in Contracts and agreements - [New Affiliate agreement Pay affiliates a commission for each sale they bring through a tracked link, with clear rules. Contracts and agreements](https://nerix.ai/templates/affiliate-agreement) - [Asset purchase agreement Buy or sell the assets of a business: what is included, the price, who takes the debts, and the warranties given. 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