# Stock Count Sheet Template, Free Source: https://nerix.ai/templates/stock-count-sheet Count what is on the shelves, compare it with your records and explain every difference. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/stock-count-sheet) ### Stock count sheet **Store:** Harbour Street Grocers **Area:** Back store room and shop floor, aisles 1 to 4 **Date:** 30 April 2027 **Type of count:** Type of count **Counted by:** Ben Ward and Priya Nair **Checked by:** Amira Khalil, Manager **Cut-off:** Count started after closing at 18:00; deliveries received before are included ## 1. Items and expected quantities Apples 1 kg bag, expected 140 Basmati rice 5 kg, expected 36 Olive oil 1 litre, expected 52 ## 2. Count Count each item twice if the two counts differ. Record only what you can see. Use the same unit as the system (bag, box, piece). | Item | Unit | Expected | Counted | Difference | Note | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | ## 3. Differences and reasons Olive oil: 5 fewer. 3 broken bottles not written off, 2 unknown Rice: 2 more. A delivery not yet entered ## 4. Damaged, expired or slow items 12 yoghurts out of date: to be thrown away Two torn bags of rice: to write off ## 5. Actions Update the system for the differences above Check till records for olive oil Reorder rice ## 6. Before you finish - Every shelf, store room and chiller counted - Goods that arrived or left during the count recorded - Differences checked a second time - Counts entered into the system, with approval for adjustments ## 7. Sign-off **Counted by:** Ben Ward and Priya Nair Signature: ______________________ Date: ______________ **Checked by:** Amira Khalil, Manager Signature: ______________________ Date: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Operations and quality ## What this template is for A stock count sheet for shops and stores: count by item, compare with the system, record differences and reasons, and sign off. Fill it in online, then print. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Operations and quality ## What you fill in The form asks for 12 details. The document fills itself in as you type. - ### Store or business For example: Harbour Street Grocers - ### Area counted (optional) optional For example: Back store room and shop floor, aisles 1 to 4 - ### Date of the count For example: 30 April 2027 - ### Type of count - ### Counted by For example: Ben Ward and Priya Nair - ### Checked by Someone who did not do the counting. For example: Amira Khalil, Manager - ### Cut-off for sales and deliveries (optional) optional For example: Count started after closing at 18:00; deliveries received before are included - ### Items to count, with expected quantity One item per line with the quantity your system says you have. The table below is for the count. For example: Apples 1 kg bag, expected 140 Basmati rice 5 kg, expected 36 Olive oil 1 litre, expected 52 - ### Differences found and reasons (optional) optional For example: Olive oil: 5 fewer. 3 broken bottles not written off, 2 unknown Rice: 2 more. A delivery not yet entered - ### Damaged, expired or slow items (optional) optional For example: 12 yoghurts out of date: to be thrown away Two torn bags of rice: to write off - ### Actions after the count (optional) optional For example: Update the system for the differences above Check till records for olive oil Reorder rice - ### Count optional Operations and quality ## What is inside The parts of this document, in order. - 1 1. Items and expected quantities - 2 2. Count - 3 3. Differences and reasons - 4 4. Damaged, expired or slow items - 5 5. Actions - 6 6. Before you finish - 7 7. Sign-off Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=stock-count-sheet) ### Was this template helpful? Operations and quality ## Questions people ask ### What details does this template ask for? The form asks for 12 details, starting with Store or business, Date of the count, Type of count, Counted by, Checked by. 6 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### Are these operations templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do they meet a standard such as ISO 9001? They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you. ### Who should approve a procedure? The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date. Templates ## More in Operations and quality - [Allergen and food safety record One page for the kitchen: allergens by dish, daily temperature and cleaning checks, and what was done about problems. 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Operations and quality](https://nerix.ai/templates/class-register) [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Quality records](https://nerix.ai/product/quality-records) - [Checks](https://nerix.ai/product/audits) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Operations and quality](https://nerix.ai/templates/operations-quality)