# Staff Training Record Template, Free Source: https://nerix.ai/templates/staff-training-record Keep one record of the training an employee has done, when it expires and what is due next. Before you send it Some trades must keep training records for a set time, for example safety, food, health and driving. Check your local rules. This record holds personal data, so keep it private. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/staff-training-record) ### Staff training record **Employee:** Lucia Fernandez **Job title:** Kitchen supervisor **Department or site:** Kitchen, Harbour Street **Start date:** 6 March 2026 **Manager:** Nadia Petrova ## Training this job requires Food hygiene, fire safety, first aid at work, allergen awareness ## Training completed | Course | Date | Provider or trainer | Result | Expiry | | Food hygiene level 2 | 10 Mar 2026 | Online, Safe Food Academy | Passed | Expires 10 Mar 2029 | | Fire safety | 12 Mar 2026 | In house, Daniel Roche | Attended | Repeat yearly | ## Certificates held Food hygiene certificate, copy in the staff file ## Training due next Fire safety refresher, by 12 March 2027 Allergen awareness, by 30 November 2027 ## Cost Total training cost this year: EUR 340 ## Notes Lucia would like a supervisor course in 2028. ## Agreed I confirm this record is correct. **Employee:** ______________________ Date: 14 October 2027 **Manager (Nadia Petrova):** ______________________ Date: 14 October 2027 Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. People and HR ## What this template is for A staff training record for one employee. List courses and dates, the trainer, the result, certificates and expiry dates, and what training is due next. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all People and HR templates](https://nerix.ai/templates/people-hr) People and HR ## What you fill in The form asks for 12 details. The document fills itself in as you type. - ### Employee For example: Lucia Fernandez - ### Job title For example: Kitchen supervisor - ### Department or site optional For example: Kitchen, Harbour Street - ### Start date For example: 6 March 2026 - ### Manager For example: Nadia Petrova - ### Training this job requires For example: Food hygiene, fire safety, first aid at work, allergen awareness - ### Training completed One row for each course. For example: Food hygiene level 2 | 10 Mar 2026 | Online, Safe Food Academy | Passed | Expires 10 Mar 2029 Fire safety | 12 Mar 2026 | In house, Daniel Roche | Attended | Repeat yearly - ### Certificates held optional For example: Food hygiene certificate, copy in the staff file - ### Training due next optional For example: Fire safety refresher, by 12 March 2027 Allergen awareness, by 30 November 2027 - ### Total training cost this year optional For example: EUR 340 - ### Notes and development wishes optional For example: Lucia would like a supervisor course in 2028. - ### Record last updated For example: 14 October 2027 People and HR ## What is inside The parts of this document, in order. - 1 Training this job requires - 2 Training completed - 3 Certificates held - 4 Training due next - 5 Cost - 6 Notes - 7 Agreed Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=staff-training-record) ### Was this template helpful? People and HR ## Questions people ask ### What details does this template ask for? The form asks for 12 details, starting with Employee, Job title, Start date, Manager, Training this job requires. 5 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Some trades must keep training records for a set time, for example safety, food, health and driving. Check your local rules. This record holds personal data, so keep it private. ### Are these HR templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do the HR templates follow my country's employment law? They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it. ### Can a small team use them too? Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version. 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