# Shift Swap Request Form, Free Template Source: https://nerix.ai/templates/shift-swap-request Ask to swap a shift with a colleague, with both people's agreement and the manager's decision. Before you send it Check that the swap keeps both people within the legal limits on working hours and rest in your place, and follow your own scheduling policy. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/shift-swap-request) ### Shift swap request **Date of request:** 2 March 2028 **To:** Daniel Roche ## The swap **Priya Nair** asks to give away: Saturday 11 March 2028, 14:00 to 22:00 **Jonas Weber** agrees to take that shift and to work in return: Sunday 12 March 2028, 09:00 to 17:00 ## Reason A family event on Saturday afternoon. ## Agreement of both employees By signing, each person confirms they agree to the swap and understand they are responsible for the shift they take. Priya Nair : ______________________ Jonas Weber : ______________________ ## Manager's decision Approved. Both people keep a full day of rest. Daniel Roche : ______________________ Date: ____________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. People and HR ## What this template is for A shift swap request form for two colleagues to trade shifts with their manager's approval. Record both shifts, the reason and the decision. Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all People and HR templates](https://nerix.ai/templates/people-hr) People and HR ## What you fill in The form asks for 9 details. The document fills itself in as you type. - ### Employee asking for the swap For example: Priya Nair - ### Shift they want to give away For example: Saturday 11 March 2028, 14:00 to 22:00 - ### Colleague taking the shift For example: Jonas Weber - ### Shift they will take in return Write none if it is a one-way cover and no shift comes back. For example: Sunday 12 March 2028, 09:00 to 17:00 - ### Reason for the swap For example: A family event on Saturday afternoon. - ### Date of request For example: 2 March 2028 - ### Manager to approve For example: Daniel Roche - ### Decision (manager fills in) optional - ### Manager's note (optional) optional For example: Approved. Both people keep a full day of rest. People and HR ## What is inside The parts of this document, in order. - 1 The swap - 2 Reason - 3 Agreement of both employees - 4 Manager's decision Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=shift-swap-request) ### Was this template helpful? People and HR ## Questions people ask ### What details does this template ask for? The form asks for 9 details, starting with Employee asking for the swap, Shift they want to give away, Colleague taking the shift, Shift they will take in return, Reason for the swap. 2 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Check that the swap keeps both people within the legal limits on working hours and rest in your place, and follow your own scheduling policy. ### Are these HR templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do the HR templates follow my country's employment law? They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it. ### Can a small team use them too? Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version. Templates ## More in People and HR - [30 60 90 day plan Turn the first three months of a new role into clear goals, people to meet and check-ins. People and HR](https://nerix.ai/templates/thirty-sixty-ninety-day-plan) - [360 degree feedback form Gather ratings and comments about one person from the people who work with them, then use them to grow. 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