# Shift Schedule Template, Free to Fill Source: https://nerix.ai/templates/shift-schedule Plan who works which shift each day of the week, with the cover you need and the rules everyone follows. Before you send it Many places set limits on working hours, rest breaks, night work and notice of schedule changes. Check the rules where your team works before you publish a schedule. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/shift-schedule) ### Shift schedule **Team:** Harbour Cafe, front of house **Week starting:** Monday 6 March 2028 **Opening hours:** Monday to Saturday 08:00 to 22:00, Sunday 09:00 to 18:00 **Made by:** Daniel Roche ## Cover needed Weekdays: 3 people per shift Friday and Saturday evening: 5 people Always one person with first aid training ## Shifts | Day | Shift and times | People | | Mon | Early 08:00 to 16:00 | Sara, Tomas, Lena | | Mon | Late 14:00 to 22:00 | Omar, Priya, Jonas | | Tue | Early 08:00 to 16:00 | Sara, Omar, Lena | ## Time off this week Priya: Wed to Fri, holiday Jonas: Thursday, medical appointment ## Rules for changes Swaps must be agreed with the manager 48 hours before the shift. Tell the manager at once if you cannot come. Every person on the schedule should check their shifts as soon as it is published and tell the manager of any problem straight away. ## Contact Daniel Roche, 555 0143 Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Operations and quality ## What this template is for A weekly shift schedule for a team. Set the period, opening hours and cover needed, then list who works which shift. Fill it in online, then Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Operations and quality ## What you fill in The form asks for 9 details. The document fills itself in as you type. - ### Team or site For example: Harbour Cafe, front of house - ### Schedule made by For example: Daniel Roche - ### Week starting For example: Monday 6 March 2028 - ### Opening hours For example: Monday to Saturday 08:00 to 22:00, Sunday 09:00 to 18:00 - ### Cover needed The minimum number of people, and any skills that must be on every shift. For example: Weekdays: 3 people per shift Friday and Saturday evening: 5 people Always one person with first aid training - ### Shifts One row for each shift. For example: Mon | Early 08:00 to 16:00 | Sara, Tomas, Lena Mon | Late 14:00 to 22:00 | Omar, Priya, Jonas Tue | Early 08:00 to 16:00 | Sara, Omar, Lena - ### Approved time off this week (optional) optional For example: Priya: Wed to Fri, holiday Jonas: Thursday, medical appointment - ### Rules for changes (optional) optional For example: Swaps must be agreed with the manager 48 hours before the shift. Tell the manager at once if you cannot come. - ### Who to contact about the schedule For example: Daniel Roche, 555 0143 Operations and quality ## What is inside The parts of this document, in order. - 1 Cover needed - 2 Shifts - 3 Time off this week - 4 Rules for changes - 5 Contact Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=shift-schedule) ### Was this template helpful? Operations and quality ## Questions people ask ### What details does this template ask for? The form asks for 9 details, starting with Team or site, Schedule made by, Week starting, Opening hours, Cover needed. 2 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Many places set limits on working hours, rest breaks, night work and notice of schedule changes. Check the rules where your team works before you publish a schedule. ### Are these operations templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do they meet a standard such as ISO 9001? They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you. ### Who should approve a procedure? The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date. Templates ## More in Operations and quality - [Allergen and food safety record One page for the kitchen: allergens by dish, daily temperature and cleaning checks, and what was done about problems. Operations and quality](https://nerix.ai/templates/allergen-and-food-safety-record) - [Asset handover and return form Record equipment given to a person and returned later, with condition and signatures. Operations and quality](https://nerix.ai/templates/asset-handover-and-return-form) - [Asset register List what the business owns: each asset, who has it, where it is, what it is worth and its condition. 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Operations and quality](https://nerix.ai/templates/class-register) [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Quality records](https://nerix.ai/product/quality-records) - [Checks](https://nerix.ai/product/audits) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Operations and quality](https://nerix.ai/templates/operations-quality)